Executive Admin & Finance Coordinator

Signature Equipment; Salt Lake City (UT); On-site; USD 42,000 - 64,000; Full time

Job summary

Signature Equipment in Salt Lake City is seeking an experienced Office Manager to support executive leadership and oversee day-to-day office operations. This role is ideal for a self-motivated, detail-oriented professional who takes pride in running an efficient office.

The position offers a collaborative team environment with strong leadership support. Proficiency in QuickBooks, Word, and Excel is required, along with excellent organizational and multitasking skills.

Qualifications

• Proficiency with QuickBooks is required.
• Proficient in Microsoft Word and Excel.
• Strong attention to detail and organizational skills.
• Ability to multi-task and prioritize effectively.
• Quick learner with a professional and positive attitude.
• Bilingual; not required but preferred.

Responsibilities

• Manage front office operations and answer incoming calls.
• Provide administrative support to the President.
• Handle billing, job costing, and purchasing.
• Assist with Accounts Payable and Accounts Receivable.
• Enter orders and data into QuickBooks.
• Schedule meetings and manage calendars.
• Perform general administrative duties as needed.
• Payroll processing, including monthly and quarterly tax payments.

Skills

Administrative support

Office management

Calendar management

Tools

QuickBooks

Microsoft Word

Excel

Job description

Signature Equipment in Salt Lake City is seeking an experienced Office Manager to support executive leadership and oversee day-to-day office operations. This role is ideal for a self-motivated, detail-oriented professional who takes pride in running an efficient office.

The position offers a collaborative team environment with strong leadership support. Proficiency in QuickBooks, Word, and Excel is required, along with excellent organizational and multitasking skills.