Senior Executive Admin & Operations Coordinator

CAPIS; Fort Lauderdale (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life insurance

401(k) with company match

Paid time off

Paid holidays

Employee discounts

Job summary

Outdoor Network is seeking an experienced Executive Administrative Assistant to provide high-level administrative and business support to our Executive Leadership team. This role goes beyond traditional EA duties, coordinating leases, contracts, vendor relationships, and multi-location project tracking.

You will manage calendars, plan travel, prepare materials, and handle confidential information with discretion, working cross-functionally across departments.

Qualifications

• Minimum 4 years of executive administrative, business administration, office management, or related professional experience.
• Experience directly supporting executives or senior leadership.
• Strong organizational skills and attention to detail.
• Ability to manage calendars, meetings, travel, documents, and business deadlines.
• High level of discretion when handling confidential information.
• Bachelor’s degree in Business Administration or a related field preferred.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide high-level administrative support to members of the Executive Leadership team.
• Manage calendars, appointments, meetings, deadlines, and scheduling priorities.
• Coordinate internal and external meetings involving executives, department leaders, vendors, and business partners.
• Prepare agendas, reports, presentations, correspondence, and supporting materials.
• Attend meetings as needed, take notes, document action items, and coordinate follow-up.
• Help executives track priorities, commitments, deadlines, and outstanding items.

Skills

Calendar management

Executive support

Communication

Document management

Travel coordination

Education

Bachelor’s degree preferred

High school diploma required

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Outdoor Network is seeking an experienced Executive Administrative Assistant to provide high-level administrative and business support to our Executive Leadership team. This role goes beyond traditional EA duties, coordinating leases, contracts, vendor relationships, and multi-location project tracking.

You will manage calendars, plan travel, prepare materials, and handle confidential information with discretion, working cross-functionally across departments.