Executive Admin & Operations Coordinator

MSCCN; Clinton (IL); On-site; USD 52,000 - 58,000; Full time

Benefits offered by this job

Bonus program

401(k) with company match

Employee stock purchase program

Medical/dental/vision benefits

Paid time off

Job summary

Constellation is seeking an experienced Administrative Specialist to support the Management team on-site. You will manage calendars, prepare documents, oversee expenses, coordinate events, and support payroll data entry while maintaining confidentiality and discretion.

The role requires strong organizational and communication skills, 5+ years of administrative experience, and proficiency with Microsoft 365. Independence and a proactive mindset are essential.

Qualifications

• 5+ years administrative experience, including support to senior management
• Proficient in Microsoft 365 and Office tools and able to learn new technologies
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Ability to work independently with minimal supervision
• Ability to multi-task in a fast-paced environment
• Knowledge of corporate policies and procedures
• Experience supporting a senior management or executive team

Responsibilities

• Schedule and manage appointments, meetings, and conferences
• Prepare and edit documents, reports, and correspondence
• Oversee budget management and process invoices
• Organize and coordinate events and staff meetings
• Review timesheets and payroll reports, input data
• Provide administrative support to other units as needed
• Facilitate cross-functional coordination across teams
• Maintain confidentiality and security of information
• Anticipate and resolve issues for the executive
• Approve or review expense reports as delegated

Skills

Administrative experience

Communications skills

Organizational skills

Discretion and professionalism

Independent work

Time management

Problem solving

Education

High school Diploma or GED

Tools

Concur

Timekeeping software

AS9

Oracle

SailPoint

Job description

Constellation is seeking an experienced Administrative Specialist to support the Management team on-site. You will manage calendars, prepare documents, oversee expenses, coordinate events, and support payroll data entry while maintaining confidentiality and discretion.

The role requires strong organizational and communication skills, 5+ years of administrative experience, and proficiency with Microsoft 365. Independence and a proactive mindset are essential.