Executive Admin & Office Operations Specialist (El Paso)

Atlantis Health Services; El Paso (TX); Presencial; USD 17 000 - 19 000; Tempo integral

Resumo da oferta

Atlantis Health Services is seeking a competent Administrative Assistant to provide comprehensive administrative and operational support to executive leadership and multiple departments on-site in El Paso, TX. The role emphasizes policy maintenance, filing, and office coordination to ensure smooth daily operations.

The position requires strong communication, meticulous organization, and the ability to manage multiple priorities in a fast-paced clinic setting.

Qualificações

• High school diploma required.
• 2-4 years of administrative experience.
• Experience supporting executive leadership and multiple departments is a plus.
• Prior experience with accounting, payroll support, or HR administrative functions preferred.
• Strong reporting and documentation skills.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Excel and strong knowledge of Microsoft Office.
• Strong organizational and time-management skills.
• Professional judgment, discretion, and confidentiality.
• Problem-solving and analytical skills.
• Supply and inventory management experience.
• Ability to multitask and prioritize competing demands.

Responsabilidades

• Coordinate and route phone messages with Intake Staff and Managers on behalf of the CEO and CFO.
• Provide clerical and administrative support to executive leadership and upper management as needed.
• Assist the CEO with archiving, organizing, and maintaining upper management and administrative records.
• Resolve administrative issues by coordinating reports, analyzing data, and identifying solutions.
• Prepare, format, proofread, and maintain professional documents, reports, and spreadsheets.
• Run business-related errands as required, including supply pickups, document drop-offs, bank runs, and travel between clinic locations.
• Place and manage orders for office supplies, equipment, and operational needs.
• Monitor supply inventory levels, anticipate needs, and expedite orders as necessary.
• Verify receipt of supplies and resolve ordering discrepancies.
• Coordinate purchasing for employee birthdays, anniversaries, and office celebrations, including ordering cakes and arranging food deliveries.
• Contact vendors and service providers to obtain pricing, availability, and service information.
• Obtain, compare, and document vendor quotes for projects, purchases, and services, and prepare summaries for leadership review.
• Maintain, update, and organize organizational policies and procedures, including SOPs, Employee Handbook, Accounting and Office Manager manuals, Intake, Medical Assistant, and HR manuals.
• Meet with managers and employees to provide guidance and feedback on established policies and procedures, including updates or revisions.
• Assist with communicating policy updates and ensuring documentation is current and accessible.
• Provide clerical and administrative support to the Accounting Department as needed.
• Serve as a backup support for Accounting Clerk duties, including payroll assistance when required.
• Assist with employee onboarding processes and HR presentations for new employees as needed.
• Coordinate workflow and provide administrative support across departments as assigned.
• Manage and oversee social media content for the organization, including Facebook and website updates, as directed by leadership.
• Assist with drafting internal announcements, notices, and administrative communications.

Conhecimentos

Written & Verbal Communication

Organizational Skills

Multitasking

Problem-Solving

Inventory Management

Discretion & Confidentiality

Vendor Coordination

Excel Proficiency

Formação académica

High school diploma

Ferramentas

Microsoft Excel

Microsoft Office

Descrição da oferta de emprego

Atlantis Health Services is seeking a competent Administrative Assistant to provide comprehensive administrative and operational support to executive leadership and multiple departments on-site in El Paso, TX. The role emphasizes policy maintenance, filing, and office coordination to ensure smooth daily operations.

The position requires strong communication, meticulous organization, and the ability to manage multiple priorities in a fast-paced clinic setting.