Executive Admin & Office Operations Leader

Atlas-Cpas-; Tucson (AZ); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

401 (k) with Company Matching

Bonus Structure

Flexible PTO with sick time

Development Program

Job summary

ATLAS Navigators, LLC is seeking an Executive Administration Assistant to oversee Tucson office day-to-day operations, supervise staff, and coordinate workflows. This role partners with the firm’s leadership to ensure efficient client service and smooth administrative processes.

The ideal candidate will be a strong communicator with problem-solving skills, capable of handling multiple priorities in a fast-paced professional services environment, and experienced in supervising staff and managing

Qualifications

• Minimum of three years of experience in an Administrative Manager, Office Manager or similar office operations role.
• Experience supervising administrative staff and managing client service concerns.
• Experience in a CPA firm or professional services environment preferred.

Responsibilities

• Lead day-to-day office operations, supervise administrative staff, and assist with staff meetings.
• Manage client intake through E-filing workflow, ensuring timely, accurate work.
• Pull weekly production reports for review with Partners.
• Manage new client screening, scheduling, onboarding, and communications.
• Ensure high levels of client satisfaction through proactive updates and issue resolution.
• Oversee HR-related tasks including payroll review, PTO, and staff development support.
• Monitor accounts receivable and WIP; assist with client billing.
• Identify operational issues and propose process improvements to Partners.
• Oversee general office operations and document processing.

Skills

Leadership

Staff supervision

Client service

Communication

Organization

Microsoft Office

Discretion

Education

High School Diploma or GED

Some college coursework preferred

Tools

Microsoft Office

Job description

ATLAS Navigators, LLC is seeking an Executive Administration Assistant to oversee Tucson office day-to-day operations, supervise staff, and coordinate workflows. This role partners with the firm’s leadership to ensure efficient client service and smooth administrative processes.

The ideal candidate will be a strong communicator with problem-solving skills, capable of handling multiple priorities in a fast-paced professional services environment, and experienced in supervising staff and managing