Executive Admin & Office Operations Specialist

Elanden Advisors; New York (NY); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health insurance

401(k)

Generous paid time off

Job summary

Elanden Advisors is seeking an organized Administrative Assistant in New York City to support daily office operations, executive scheduling, and marketing activities. This role requires a proactive, professional candidate who can manage multiple responsibilities in a fast-paced environment.

You will greet visitors, handle calls, coordinate meetings, and assist with marketing materials and events. The position offers bonus eligibility and a comprehensive benefits package.

Qualifications

• At least 1 year of administrative/office support experience.
• Strong organizational skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• High attention to detail and strong problem-solving abilities.
• Professional, personable, and comfortable interacting with clients and leadership.
• Ability to work independently while contributing to a collaborative team environment.
• Familiarity with Google Workspace preferred.
• Associate degree or higher preferred.

Responsibilities

• Serve as the primary contact for incoming calls and manage the phone system.
• Greet visitors and interview candidates; maintain a welcoming environment.
• Manage calendars, scheduling, and appointments for executive leadership.
• Provide additional administrative support to senior team members as needed.
• Assist with internal projects, company events, and general administrative tasks.
• Coordinate conference room reservations, meeting setup, and catering arrangements.
• Coordinate mail, couriers, and deliveries.
• Communicate with vendors and building management; maintain office supplies.
• Assist with marketing materials, pitch decks, and client presentations.
• Support bulk mailings and marketing packages.

Skills

Organizational skills

Communication skills

Attention to detail

Professionalism and client interaction

Independent work / teamwork

Education

Associate degree or higher preferred

Tools

Google Workspace

Job description

Elanden Advisors is seeking an organized Administrative Assistant in New York City to support daily office operations, executive scheduling, and marketing activities. This role requires a proactive, professional candidate who can manage multiple responsibilities in a fast-paced environment.

You will greet visitors, handle calls, coordinate meetings, and assist with marketing materials and events. The position offers bonus eligibility and a comprehensive benefits package.