Executive Admin & Office Coordinator — Healthcare

Hartford HealthCare; Mansfield Center (CT); On-site; USD 42,000 - 54,000; Full time

Job summary

Hartford HealthCare’s Natchaug Hospital in Mansfield is seeking an Administrative Support Specialist to assist a Department Director in a fast-paced, confidential setting. You will manage calendars, triage calls, prepare requisitions, coordinate repairs, and support timecard approvals and projects.

The role requires strong Microsoft Office skills, professional communication, and the ability to multitask in a healthcare environment.

Qualifications

• High School Diploma required, additional education preferred.
• Three years secretarial/administrative support experience with an additional two years of education beyond high school or two years of high level secretarial/administrative support experience is required.
• Experience in a healthcare setting preferred.

Responsibilities

• Provide administrative support to a Department Director in a fast paced, confidential work environment.
• Maintains Director’s calendar to maximize director’s use of time and triages incoming phone calls.
• Prepares purchase requisitions; coordinates and monitors maintenance services; serves as liaison between other departments and staff.
• Assists with weekly timecard approvals through Kronos and supports project-based work.
• Set up conferences and coordinate meetings, including AV/PC equipment and refreshments.

Skills

Microsoft Office 365

Professional communication

Independent work

Conference setup

Travel arrangements

Education

High School Diploma

Tools

MS Access

Job description

Hartford HealthCare’s Natchaug Hospital in Mansfield is seeking an Administrative Support Specialist to assist a Department Director in a fast-paced, confidential setting. You will manage calendars, triage calls, prepare requisitions, coordinate repairs, and support timecard approvals and projects.

The role requires strong Microsoft Office skills, professional communication, and the ability to multitask in a healthcare environment.