Administrative Associate III - Nursing Service Office

Hartford HealthCare; Mansfield Center (CT); On-site; USD 42,000 - 54,000; Full time

Job summary

Hartford HealthCare’s Natchaug Hospital in Mansfield is seeking an Administrative Support Specialist to assist a Department Director in a fast-paced, confidential setting. You will manage calendars, triage calls, prepare requisitions, coordinate repairs, and support timecard approvals and projects.

The role requires strong Microsoft Office skills, professional communication, and the ability to multitask in a healthcare environment.

Qualifications

• High School Diploma required, additional education preferred.
• Three years secretarial/administrative support experience with an additional two years of education beyond high school or two years of high level secretarial/administrative support experience is required.
• Experience in a healthcare setting preferred.

Responsibilities

• Provide administrative support to a Department Director in a fast paced, confidential work environment.
• Maintains Director’s calendar to maximize director’s use of time and triages incoming phone calls.
• Prepares purchase requisitions; coordinates and monitors maintenance services; serves as liaison between other departments and staff.
• Assists with weekly timecard approvals through Kronos and supports project-based work.
• Set up conferences and coordinate meetings, including AV/PC equipment and refreshments.

Skills

Microsoft Office 365

Professional communication

Independent work

Conference setup

Travel arrangements

Education

High School Diploma

Tools

MS Access

Job description

Location Detail

Natchaug Hospital Mansfield Ct (10155)

Shift Detail

Monday - Friday

Work where every moment matters.

Every day, more than 40,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network.

Natchaug Hospital is Eastern Connecticut’s leading provider for children, adolescents and adults with mental illness and substance abuse addictions. We offer a variety of programs including inpatient and outpatient behavioral health, residential treatment for court-involved teenage girls, geriatric services, clinical day treatment schools and chemical dependency services. Through our multi-site network of care, we constantly strive to meet its mission in helping people find their way while educating and empowering individuals to participate in their own care and recovery.

Job Summary

Provide administrative support to a department Director in a fast paced, confidential work environment. Duties include general clerical, receptionist and project based work. Project a professional company image through in-person and phone interaction. Maintains Director’s calendar to maximize director’s use of time. Triages incoming phone calls. Supports management in assigned project based work. Independently manages departmental moves, general office changes and coordination of general office repairs. Performs office administrative duties: prepares purchase requisitions; coordinates and monitors maintenance services; serves as liaison between other departments and staff. Update and chase delegated tasks to ensure progress to deadlines. Monitors non salary budget expenditures. Prepares monthly assessment of expenditures in key areas using Microsoft Excel. Offers suggestions to manage costs. Review invoices and process payment requests in an accurate and timely fashion. Creates and maintains Access databases. Meet and greet visitors. Drafts correspondence using Microsoft Office. Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing. Maintain hard copy and electronic filing system. Research, price, and purchase office furniture and supplies. Coordinate and maintain records for staff office space, phones, parking, and office keys. Setup and coordinate meetings and conferences. Assists with weekly timecard approvals through Kronos. Relieve Director of administrative detail, keep projects on deadline. Take initiative in manager’s absence.

Qualifications

• High School Diploma required, additional education preferred.

Experience

• Three years secretarial/administrative support experience with an additional two years of education beyond high school or two years of high level secretarial/administrative support experience is required.
• Experience in a healthcare setting preferred.

Knowledge, Skills And Ability Requirements

• Microsoft Office 365 (Word, Excel, Access, Teams, Outlook) and telephone protocol.
• Professional verbal and written communication skills.
• Able to work independently without constant supervision and ability to handle several tasks at one time.
• Ability to set up conferences including AV/PC equipment, prepare handouts, coordinate food.
• Occasionally coordinate travel arrangements.

We take great care of careers.

Benefits

• Medical, vision and dental benefits
• 401(k) plan with employer match up to 7%
• Generous paid time off with accrual starting on the date of hire
• Tuition Assistance
• Discounts on services, products and optional coverages – movie tickets, pet insurance, travel and more!

With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment.