Administrative Assistant

Vertex Elite Inc.; St. Louis (MO); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

Vertex Elite Inc. in St. Louis, MO is seeking an Administrative Assistant to join our team.

This full-time role handles a variety of administrative tasks, including scheduling, correspondence, records maintenance, and project support, with a focus on accuracy and customer service. You will work with the engineering team to ensure smooth operations, provide timely reports, and assist with meeting planning, travel, and executive communications.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of administrative support experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication.

Responsibilities

• Schedule appointments and manage calendar logistics.
• Handle incoming/outgoing correspondence (email, phone, mail).
• Maintain office records and assist with logistics for projects and meetings.
• Prepare reports, presentations, and other documents for the team.
• Coordinate meeting agendas, minutes, and travel arrangements for executives.
• Support executive team with miscellaneous administrative tasks.

Skills

Strong organizational skills

Attention to detail

Excellent communication skills

Customer service

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Vertex Elite Inc. is currently seeking a dedicated Administrative Assistant to join their team in St. Louis, MO. This FULL_TIME position is crucial for managing a variety of administrative tasks that support the company's day-to-day operations. The ideal candidate will be responsible for handling correspondence, scheduling appointments, maintaining office records, and assisting with various projects. This role requires strong organizational skills, attention to detail, and the ability to work efficiently under pressure. The Administrative Assistant will also be expected to provide excellent customer service, both in-person and over the phone, ensuring that all inquiries are handled promptly and professionally. With a focus on maintaining a well-organized and productive work environment, this position plays a vital role in the overall success of Vertex Elite Inc.

Daily tasks include scheduling appointments, managing correspondence, and assisting with office logistics. You'll maintain records, prepare reports, and support the team with various administrative duties.

Work alongside the engineering team in a professional environment in St. Louis, MO. Collaborate with colleagues to ensure smooth operations and support the company's goals.

The annual salary range for this position typically spans from $40,000 to $50,212, providing a competitive compensation package. Employees can expect comprehensive health insurance coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, retirement plans are offered to help employees save and invest for their future. These benefits also include paid time off, allowing employees to take vacations, sick days, and holidays, promoting a healthy work-life balance.

Requirements: Applicants must possess a high school diploma or its equivalent to be considered for this position. Previous experience with office software, such as Microsoft Office Suite, and proficiency in performing administrative tasks are essential. Strong organizational skills are required to manage multiple tasks and deadlines effectively. Excellent communication skills, both written and verbal, are necessary to interact with colleagues, clients, and other stakeholders.

Deadline for submission: November 22, 2026.

• Manage and maintain office records, including filing, organizing, and retrieving documents.
• Coordinate and schedule meetings, appointments, and travel arrangements for executive team members.
• Assist with the preparation and distribution of meeting agendas, minutes, and other relevant documents.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Provide administrative support to the executive team, including preparing presentations, reports, and other materials.
• High school diploma or equivalent.
• Minimum of 2 years of experience in administrative support or a related field.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.