Executive Admin & Legal Liaison to Two VPs

Memorial Hermann Health System; Houston (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Memorial Hermann Health System is seeking an Executive Administration Assistant to support two Vice Presidents and the Legal team. The role includes scheduling meetings, updating documents, calendar management, and coordinating with executives and staff to improve organization and planning.

The ideal candidate has a legal background or knowledge, with advanced Microsoft Office skills and the ability to handle confidential information with integrity.

Qualifications

• 5+ years progressive experience as an administrative assistant, incl. executive level
• Excellent verbal and written communication with executives
• Proficient in Microsoft Office Suite; familiarity with Workday and related tools
• Ability to handle confidential information with integrity and discretion
• Able to work independently with minimal supervision
• Basic financial analysis understanding
• Strong teamwork and problem-solving abilities
• Strong organizational and time-management skills

Responsibilities

• Arrange meetings: draft agenda, book rooms, coordinate attendance
• Prioritize duties and communicate with executives and attendees
• Run reports and coordinate deliverables; respond to inquiries from leaders
• Handle general office duties: phones, messages, visitors, travel arrangements
• Prepare and format reports, data, and presentations as requested
• Coordinate meeting materials, minutes, and follow-up actions
• Support executives with schedule coordination and task anticipation
• Assist with travel reimbursements and expense processing
• Support speakers, events, and special projects
• Ensure timely distribution of reports and communications

Skills

Executive-level experience

Verbal communication

Written communication

Interpersonal skills

Time management

Organizational skills

Confidential information handling

Tools

Microsoft Office

Workday

EPSI

ReportSafe

Vizio

Director’s Desk

Job description

Memorial Hermann Health System is seeking an Executive Administration Assistant to support two Vice Presidents and the Legal team. The role includes scheduling meetings, updating documents, calendar management, and coordinating with executives and staff to improve organization and planning.

The ideal candidate has a legal background or knowledge, with advanced Microsoft Office skills and the ability to handle confidential information with integrity.