Executive Assistant

United Surgical Partners International; Houston (TX); On-site; USD 40,000 - 50,000; Full time

Job summary

United Surgical Partners International is seeking a motivated Executive Administrative Assistant to join the team at Memorial Hermann Surgical Hospital Kingwood, located in Houston, Texas. This role will support a fast-paced administrative team by managing calls, scheduling appointments, and ensuring confidentiality.

The ideal candidate should have 2-3 years of related experience, a high school education, and strong proficiency in Microsoft applications. This is a full-time position of 32 hours per week.

Qualifications

• 2-3 years of related experience as a secretary or administrative assistant.
• Ability to type 45 words per minute with 85% accuracy.
• Strong skills in Microsoft Suite products including Excel and Access.

Responsibilities

• Support the administrative team by fielding calls and scheduling appointments.
• Prepare meeting notes and handle various administrative tasks.
• Manage the filing system and maintain office supplies inventory.

Skills

Typing

Office Communication

Microsoft Suite Proficiency

Time Management

Education

High school education or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Electronic Health Record

Job description

USPIMemorial Hermann Surgical Hospital Kingwood is seeking a motivated Executive Administrative Assistant to join our team.

Memorial Hermann Surgical Hospital Kingwood is a fast-paced ASC environment committed to producing the highest quality work and experience for patients and their families.

Full time opportunity 32 Hours Per Week.

Job Summary

Support administrative team that consists of CEO, CNO, CFO and COO by fielding incoming calls, scheduling appointments, preparing meeting notes and all tasks as assigned. Must obtain the highest level of integrity and confidentiality.

Job Duties

• Handles incoming calls to the department and distributes messages as needed.
• Will receive, open and deliver departmental mail.
• Schedules appointments for administrative team through Outlook calendar.
• Attends administrative meetings, takes notes and dictates notes.
• Disperses communication on behalf of the administrative team via mail, email, meeting invitation, phone call, etc.
• Files and makes copies of correspondence and other printed documents.
• Will organize and maintain file system.
• Will order weekly supplies for department.
• Handles multiple tasks simultaneously.
• Will furnish prompt, accurate information to expedite maximum amount of work in a minimum amount of time.
• Able to operate copier, fax, computer, 10-key and postage meter.
• Ability to efficiently use Word, Excel, Power Point and Outlook.

Required Skills

• High school education and/or equivalent required
• 2-3 years of related experience (or training) as a secretary or administrative assistant; or equivalent combination of education and experience.
• Ability to type45 words per minute with 85% accuracy
• Ability to read and comprehend complex instructions, business correspondence and memos.
• Ability to write complex correspondence.
• Ability to effectively present information in group situations to patients, physicians and other employees of the organization.
• Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
• Ability to utilize Electronic Health Care Record for patient documentation.
• Understanding of payroll systems and staffing coordination highly desirable
• Strong skills in Microsoft suite products including excel and access to create professional reports