Executive Admin Lead, Finance Ops — Bonus Eligible

APi Construction Company; New Brighton (MN); On-site; USD 39,950 - 60,614; Full time

Benefits offered by this job

Comprehensive insurance coverage

Access to corporate fitness center

Wellness program

401K with employer match

Discounted company stock

Profit sharing

Generous paid time off

Leadership development courses

Job summary

A leading construction firm is seeking a Senior Administrative Assistant to provide executive-level support, ensuring smooth daily operations. The ideal candidate will have over 7 years of experience, strong organizational skills, and exceptional communication abilities. Responsibilities include managing executive calendars, preparing professional documents, coordinating meetings, and overseeing travel arrangements. This role offers a competitive hourly wage, annual bonuses, comprehensive benefits, and growth opportunities in a collaborative environment.

Qualifications

• 7+ years of proven experience in an administrative assistant role.
• Experience supporting executives or senior leaders.
• Ability to prioritize tasks effectively and meet deadlines.

Responsibilities

• Provide high-level administrative assistance to senior leadership.
• Manage calendars and schedule meetings.
• Prepare and edit correspondence and reports.
• Arrange logistics for meetings and conferences.
• Track actionable items and follow up to ensure completion.
• Monitor deadlines and ensure deliverables are met.
• Coordinate travel arrangements for executives.
• Prepare and manage expense reports.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Microsoft Office Suite

Sound judgment

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Zoom

Teams

Job description

A leading construction firm is seeking a Senior Administrative Assistant to provide executive-level support, ensuring smooth daily operations. The ideal candidate will have over 7 years of experience, strong organizational skills, and exceptional communication abilities. Responsibilities include managing executive calendars, preparing professional documents, coordinating meetings, and overseeing travel arrangements. This role offers a competitive hourly wage, annual bonuses, comprehensive benefits, and growth opportunities in a collaborative environment.