Executive Admin Lead, Brand & Communications (On-Site)

Bentonville Institute of Technology; Bentonville (AR); On-site; USD 40,000 - 70,000; Full time

Job summary

Crystal Bridges & The Momentary in Bentonville, Arkansas, seeks a Senior Administrative Assistant to provide high‑level executive support to the Chief Communications & Marketing Officer and coordinate Brand, Marketing and Communications initiatives.

The role involves managing complex schedules, organizing meetings and events, preparing correspondence and presentations, and supporting strategic projects to advance brand and communications objectives.

Qualifications

• Bachelor’s degree in business administration, communications, arts administration, organizational management, or related field; or equivalent combination of education and experience.
• Working knowledge of office administration, project coordination, and communication practices.

Responsibilities

• Manage and prioritize the Chief Communications & Marketing Officer’s complex calendar, ensuring timely confirmations, agenda preparation, and schedule alignment across internal and external partners.
• Coordinate meeting logistics, including room reservations, catering, technology needs, and preparation of materials.
• Draft, proofread, and prepare high‑quality correspondence, presentations, reports, speaking notes, and briefing documents.
• Handle confidential information with professionalism and sound judgment.
• Manage travel arrangements, itineraries, confirmations, and related documentation.
• Prepare and process contracts, invoices, credit card reports, and administrative paperwork.
• Assist with budget tracking and monthly financial reporting in collaboration with department managers.
• Maintain organization‑wide administrative templates, branded materials, and divisional communication tools.
• Assist in onboarding tasks for new team members, coordinating equipment, system access, and welcome materials.
• Maintain project files and communication systems for accuracy and accessibility.

Skills

MS Office proficiency

Calendar management

Written & verbal communication

Organizational skills

Discretion & confidentiality

Education

Bachelor’s degree in business administration, communications, arts administration, organizational management, or related field

Tools

Asana

Momentus

CRM systems

Job description

Crystal Bridges & The Momentary in Bentonville, Arkansas, seeks a Senior Administrative Assistant to provide high‑level executive support to the Chief Communications & Marketing Officer and coordinate Brand, Marketing and Communications initiatives.

The role involves managing complex schedules, organizing meetings and events, preparing correspondence and presentations, and supporting strategic projects to advance brand and communications objectives.