Senior Administrative Assistant and Project Coordinator, Development

Crystal Bridges - Museum of American Art; Bentonville (AR); On-site; USD 48,000 - 76,000; Full time

Job summary

Crystal Bridges Museum of American Art seeks a Senior Administrative Assistant and Project Coordinator, Development, to provide executive-level administrative support, project coordination, and donor-relations activities in a fast-paced museum environment in Bentonville, Arkansas.

The role partners with the Chief Development Officer to advance development priorities and ensure accurate, professional service.

Responsibilities

• Provide high-level administrative support, handling requests, correspondence, visitors, and meetings.
• Support donor portfolio management using Tessitura by recording strategy plans and activity.
• Draft solicitation materials, proposals, gift agreements, and related correspondence.
• Create designs for proposals and reports in coordination with Creative Services.
• Arrange travel, accommodations, itineraries, and related communications.
• Manage Chief Development Officer’s calendar and prepare briefs for meetings.
• Prepare reports, presentations, and correspondence for meetings.
• Establish organized file systems and interoffice communication protocols.
• Coordinate special projects aligning with the Chief Development Officer’s work.

Skills

Executive support

Calendar management

Donor relations

Tessitura CRM

Job description

The mission of Crystal Bridges Museum of American Art is to welcome all to celebrate the American spirit in a setting that unites the power of art with the beauty of nature. Founded by philanthropist and arts patron Alice Walton, Crystal Bridges is a public non‑profit charitable organization.

Job Description:

Position Title: Senior Administrative Assistant and Project Coordinator , Development

Reports to: Chief Development Officer

FLSA Classification: Non-Exempt

Location: Bentonville, Arkansas (On-site)

Date Reviewed : 09/29/2026

About Crystal Bridges & The Momentary

Crystal Bridges is a museum of American art located in Bentonville, Arkansas. We explore the unfolding story of America by actively collecting, exhibiting, interpreting, and preserving outstanding works that illuminate the American spirit in a setting that unites the power of art with the beauty of nature. Founded by philanthropist Alice Walton in 2005, the museum opened in 2011 and is a public, non‑profit charitable organization with free admission. In June 2026, Crystal Bridges' 114,000 square foot expansion opened to the public, allowing the museum to expand access for all.

The Momentary is a venue for the music, art, and food of our time, and a catalyst for creativity and economic vitality. An extension to Crystal Bridges, the Momentary is a 'living room' where community gathers to be inspired, connected, and joyful. The Momentary enriches lives through music, art, and food experiences that inspire creativity, build community, and create joy. You belong here, make the most of this moment.

About The Position

The Senior Administrative Assistant and Project Coordinator, Development is a highly organized and service-oriented professional who provides executive, administrative, clerical, writing, and project management support for the Chief Development Officer. This role coordinates multiple projects in a fast-paced environment while ensuring accuracy and attention to detail and providing personalized and professional customer service to both internal colleagues and external constituents.

The position supports the Chief Development Officer and the Development function by coordinating complex administrative activities and projects, maintaining effective communication and organization, and helping ensure priorities are advanced accurately and efficiently. The role works closely with internal colleagues and external constituents to support the Chief Development Officer's priorities and the department's work.

Success in this role requires considerable discretion in handling confidential information and sensitive matters, the ability to work proactively and balance multiple tasks, strong attention to detail, and effective collaboration. The Senior Administrative Assistant and Project Coordinator helps ensure administrative activities and projects are managed with accuracy, efficiency, and a high level of professional service.

Essential Duties and Responsibilities

• Provide high-level administrative support by handling information requests, answering and directing phone inquiries, and performing functions such as preparing correspondence, receiving visitors, arranging calls and meetings, maintaining files, completing expense reports, and writing, formatting, and proofreading materials.
• Support the Chief Development Officer in donor portfolio management using Tessitura (constituent relationship management system) by recording donor strategy plans, recording reports of contact, and supporting the execution of timely action plans.
• Assist in ensuring proper acknowledgement, recognition, and stewardship of donors; develop drafts of solicitation materials, proposals, gift agreements, and related correspondence; work in collaboration to prepare reports and prospect research materials.
• Using the museum's style guidelines and in coordination with Creative Services, create graphic designs for proposals, presentations, information sheets, and reports for Chief Development Officer.
• Arrange travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
• Manage calendar including appointments and timely confirmations and notifications. Establish appointment priorities or reschedule appointments or invitations using considerable judgment and discretion. Prepare meeting briefs in advance for the Chief Development Officer.
• Prepare reports, presentations, and correspondence for meetings, as needed.
• Establish systematic formats and procedures for interoffice and external communication, including an organized and accurate file system, both digital and physical as needed.
• Coordinate special projects aligning with the work of the Chief Development Officer.
• Serve as part of an executive administrative team providing back-up as needed to other support staff and executives.
• Perform other duties and responsibilities as assigned to support evolving organizational needs.

Qualifications and Requirements

Education and Experience Minimum of five