Development Project Coordinator & Executive Assistant

Art and Wellness; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

Crystal Bridges Museum of American Art is seeking a Senior Administrative Assistant and Project Coordinator, Development in Bentonville, Arkansas. You will provide executive support to the Chief Development Officer, coordinating multiple projects and donor activities in a fast-paced museum environment.

Responsibilities include managing calendars, preparing briefs, coordinating travel, and drafting proposals and reports while maintaining confidentiality and high professional standards.

Qualifications

• Minimum five years of relevant administrative experience; nonprofit experience preferred.
• Project management experience required; familiarity with administrative systems and planning.

Responsibilities

• Provide high‑level administrative support including correspondence, scheduling, filing, and expense reports.
• Support the Chief Development Officer with donor portfolio management and crafting donor communications.
• Prepare reports, proposals, and presentations; assist with grant materials and stewardship efforts.
• Coordinate travel, accommodations, itineraries, and related correspondence.
• Manage calendars, set priorities, reschedule as needed, and prepare meeting briefs.

Skills

Administrative experience

Project management

Microsoft Office

Tessitura CRM

Communication skills

Attention to detail

Discretion/confidentiality

Driver’s license

Typing 55 wpm

Tools

Tessitura CRM

PowerPoint

MS Office

Job description

Crystal Bridges Museum of American Art is seeking a Senior Administrative Assistant and Project Coordinator, Development in Bentonville, Arkansas. You will provide executive support to the Chief Development Officer, coordinating multiple projects and donor activities in a fast-paced museum environment.

Responsibilities include managing calendars, preparing briefs, coordinating travel, and drafting proposals and reports while maintaining confidentiality and high professional standards.