Senior Administrative & Project Coordinator (Development)

Bentonville Institute of Technology; Bentonville (AR); On-site; USD 45,000 - 60,000; Full time

Job summary

Crystal Bridges & The Momentary seeks a Senior Administrative Assistant and Project Coordinator in Bentonville, AR. This onsite role supports the Chief Development Officer with executive-level administrative tasks and multi-project coordination.

The ideal candidate brings nonprofit admin experience, strong PowerPoint and communication skills, and the ability to manage confidential information with discretion.

Qualifications

• Minimum of five years relevant administrative experience; nonprofit experience preferred.
• Experience presenting and supporting PowerPoint presentations and related equipment.
• Basic finance and budgeting experience preferred.
• Project management experience required.

Responsibilities

• Provide high-level administrative support, handle information requests, coordinate meetings, and manage files and expense reports.
• Support the Chief Development Officer in donor portfolio management using Tessitura; record strategies and activity.
• Draft solicitation materials, proposals, gift agreements, and reports with the team.
• Create graphic designs for proposals and reports in coordination with Creative Services.
• Arrange travel, accommodations, itineraries, and related correspondence.
• Manage calendar, appointments, and meeting briefs for the Chief Development Officer.
• Prepare reports, presentations, and correspondence for meetings as needed.
• Establish organized file systems and interoffice/external communications.
• Coordinate special projects aligning with the Chief Development Officer’s work.
• Serve on the executive administrative team and back-up other staff as needed.

Skills

Typing 55 wpm

MS Office proficiency

Attention to detail

Written & verbal communication

Independent work

Team player

Time management

Tools

Tessitura

Job description

Crystal Bridges & The Momentary seeks a Senior Administrative Assistant and Project Coordinator in Bentonville, AR. This onsite role supports the Chief Development Officer with executive-level administrative tasks and multi-project coordination.

The ideal candidate brings nonprofit admin experience, strong PowerPoint and communication skills, and the ability to manage confidential information with discretion.