Administrative Operations Coordinator

The Salvation Army USA Eastern Territory; New York (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

The Salvation Army USA Eastern Territory is seeking an administrative assistant to support the DDS department in New York. The role requires precise data entry, report preparation, and filing, with responsibilities spanning billing, records management, and vendor interaction.

Applicants should have an associate degree and at least 2 years of business/administrative experience, strong MS Office skills, and a customer-focused approach in a fast-paced setting.

Qualifications

• Minimum Associate Degree with 2 years of business/administrative training or experience.
• Proficient in MS Word, Excel, PowerPoint, and Outlook; accurate typing 40 wpm.
• Bilingual preferred.
• Pleasant telephone manner and attention to detail.
• Ability to work in a fast-paced environment with a positive demeanor.
• Excellent organizational, time management, and interpersonal skills.
• People skills with customer service experience.
• Respect and consideration for individuals served.

Responsibilities

• Answers phones and takes messages.
• Types and prepares reports, meeting minutes, and plans for DDS leadership.
• Performs typing and clerical tasks for DDS.
• Completes research for necessary information for programs.
• Monitors office supplies and orders as needed.
• Maintains ledgers and records per agency regulations.
• Checks documents for accuracy before Social Services Administration submission.
• Submits program requests for approval to SSA.
• Communicates errors to program staff and resubmits requests.
• Keeps records of documents processed through DDS.
• Submits financial and statistical reports as requested.
• Attends meetings related to fiscal matters.
• Performs data entry, filing, and mail distribution.
• Handles billing by processing check requests and interacting with vendors.

Skills

Bilingual

Detail oriented

Customer service

Time management

Interpersonal skills

Education

Associate Degree

Tools

MS Word

MS Excel

PowerPoint

Outlook

Job description

The Salvation Army USA Eastern Territory is seeking an administrative assistant to support the DDS department in New York. The role requires precise data entry, report preparation, and filing, with responsibilities spanning billing, records management, and vendor interaction.

Applicants should have an associate degree and at least 2 years of business/administrative experience, strong MS Office skills, and a customer-focused approach in a fast-paced setting.