Executive Admin: Global Compliance & Trade

airproducts; Allentown (Lehigh County); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) retirement plan

Paid vacation and holidays

Job summary

Air Products seeks an experienced Administrative Assistant to support the Global Head of Compliance and the Global Compliance and Global Trade Compliance functions. You will manage complex calendars, travel, expenses, and confidential communications while coordinating training, disclosures, and vendor activities.

The role requires discretion, strong organization, and the ability to handle high-profile duties in a fast-paced, global environment.

Qualifications

• Minimum of five years of progressively responsible administrative experience, including supporting senior leaders or complex global teams.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience maintaining, organizing, and enhancing SharePoint or intranet sites, knowledge repositories, and employee-facing resources.
• Strong written and verbal communication skills with a high level of professionalism.

Responsibilities

• Deliver comprehensive administrative support by managing complex calendars, scheduling global meetings and visitors, coordinating travel, preparing expense reports, and tracking items.
• Prepare, format, proofread, and maintain polished correspondence, presentations, reports, and confidential materials for senior leaders.
• Administer core Compliance programs by managing inboxes, routing inquiries, maintaining records, coordinating disclosures, and training campaigns.
• Support Compliance training and policy delivery by coordinating rosters, audiences, reminders, and document control.
• Maintain and improve Compliance resources by updating SharePoint, intranet sites, dashboards, and content for usability and accuracy.
• Coordinate administrative and financial support for Compliance activities, including invoices, purchase orders, vendor setup, and contract routing.
• Provide project support for Global Trade Compliance requirements, including filings, regulatory materials, and registrations.

Skills

Organization & prioritization

Written and verbal communication

Discretion and confidentiality

Proactive service mindset

Education

High school diploma or GED

Associate or bachelor’s degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Microsoft 365

Job description

Air Products seeks an experienced Administrative Assistant to support the Global Head of Compliance and the Global Compliance and Global Trade Compliance functions. You will manage complex calendars, travel, expenses, and confidential communications while coordinating training, disclosures, and vendor activities.

The role requires discretion, strong organization, and the ability to handle high-profile duties in a fast-paced, global environment.