Global Compliance Administrative Specialist

Air Products; Allentown (Lehigh County); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer match

Paid vacation and holidays

Parental leave

Flexible Spending Accounts

Health Savings Account

Life Insurance

Job summary

Air Products seeks an Administrative Assistant to provide high-level support to the Global Head of Compliance and the Global Compliance and Global Trade Compliance functions. You will manage complex calendars, coordinate meetings and travel, prepare confidential materials, and support training, records, and vendor activities in a fast-paced global environment.

The role requires five years of admin experience, advanced MS Office skills, and a service mindset.

Qualifications

• High school diploma or GED required; associate or bachelor’s degree preferred.
• Minimum of five years of progressively responsible administrative experience.
• Experience supporting senior leaders or complex global teams preferred.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience maintaining SharePoint or intranet sites and knowledge repositories preferred.
• Strong written and verbal communication skills.
• High level of professionalism when interacting with leaders, employees, external counsel, vendors, and stakeholders.
• Discretion handling confidential information and ability to escalate appropriately.

Responsibilities

• Manage complex calendars, schedule global meetings and visitors, and coordinate travel.
• Prepare and maintain polished correspondence, presentations, and confidential materials for senior leaders.
• Support Compliance programs, training, records, and document control activities.
• Administer Compliance and Global Trade Compliance resources, including SharePoint and intranet content.
• Coordinate filings, rosters, and communications for Compliance training and policy delivery.
• Process invoices and vendor setup; support purchase orders and contracts.

Skills

Communication skills

Organization & prioritization

Discretion & confidentiality

Multitasking & deadline management

Proactive service mindset

Education

High school diploma or GED

Associate or bachelor’s degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Air Products seeks an Administrative Assistant to provide high-level support to the Global Head of Compliance and the Global Compliance and Global Trade Compliance functions. You will manage complex calendars, coordinate meetings and travel, prepare confidential materials, and support training, records, and vendor activities in a fast-paced global environment.

The role requires five years of admin experience, advanced MS Office skills, and a service mindset.