Executive Admin for VP, Onsite Cambridge Pharma

Stage 4 Solutions, Inc.; Cambridge (MA); On-site; USD 65,000 - 68,000; Full time

Benefits offered by this job

Health benefits

401(k)

Job summary

Stage 4 Solutions, Inc. is seeking an Administrative Support Coordinator for our global pharmaceutical client in Cambridge, MA.

This onsite role provides executive and administrative support at a detailed level, reporting to the Vice President, In Vivo Product Development, and coordinating with Kendall Square site leaders. This 40-hour per week, 12‑month contract is 100% onsite at the client’s Cambridge office.

Qualifications

• 10+ years administrative experience with progressive responsibilities.
• 3+ years supporting VP level or above.
• Experience in corporate administration, calendar, travel, and expense reports.

Responsibilities

• Assist daily management at a detailed level for own charges and colleagues.
• Manage active calendars, expense reports, correspondence, travel itineraries.
• Prioritize urgent vs important tasks and complete projects on time.
• Schedule and attend site leadership and all-hands meetings; prepare agendas and materials.
• Coordinate site engagement activities with the Social Committee.
• Oversee new hire onboarding and track office supplies.
• Maintain confidentiality and foster cross-functional communication.

Skills

Executive support

Calendar management

Travel planning

Expense reports

Microsoft Office

Outlook

PowerPoint

Professional communication

Onsite coordination

Site liaison

Education

Diploma or degree in Business Administration

Tools

SharePoint

SAP

Microsoft Teams

Job description

Stage 4 Solutions, Inc. is seeking an Administrative Support Coordinator for our global pharmaceutical client in Cambridge, MA.

This onsite role provides executive and administrative support at a detailed level, reporting to the Vice President, In Vivo Product Development, and coordinating with Kendall Square site leaders. This 40-hour per week, 12‑month contract is 100% onsite at the client’s Cambridge office.