Cambridge Senior Administrative & Operations Lead

3M HEALTHCARE; Cambridge (MA); On-site; USD 60,600 - 112,600; Full time

Benefits offered by this job

Comprehensive benefits

401(k) with company match

Generous paid time off

Job summary

Novartis is seeking an experienced administrative professional for the Cambridge, MA site. The role provides high-quality support to General Management and teams, handling calendars, travel, budgets, and meeting materials in a fast-paced setting.

Requirements include 8+ years of admin experience, a college degree or secretarial certificate, and fluent English. This on-site position offers comprehensive benefits and a clear career path within a multinational framework.

Qualifications

• Excellent interpersonal and verbal/written communication.
• Ability to influence and improve admin processes.
• 8+ years secretarial/administrative experience.
• College degree or secretarial certificate.
• Familiarity with Novartis policies and pharmaceutical industry.
• Fluent English (spoken and written).
• Strong communication and learning agility.
• Experience in a multinational/matrixed organization is a plus.
• Proficient in Windows, Word, PowerPoint, Excel, Outlook, Concur.

Responsibilities

• Heavy calendaring; travel arrangements; expense reports; purchase orders; arranging video conferences, TCs, and meetings.
• Maintaining departmental org charts; ordering office supplies; preparing materials for meetings.
• Lead budget tracking for teams with Mercury, SAP, SRM.
• Assist in development of slide presentations, maintenance of VP’s and department files.
• Handle office moves and onboarding logistics for new team members.
• Compose correspondences and communicate information on behalf of leaders.
• Create and prepare routine presentations, memos, reports for approval.
• Maintain confidentiality and securely handle sensitive material with management.

Skills

Interpersonal skills

Verbal & written communication

Influence and process design

English fluency

MS Office / Concur

Learning agility

Education

College degree or secretarial certificate

Tools

Windows

Word

PowerPoint

Excel

Outlook

Concur

Job description

Novartis is seeking an experienced administrative professional for the Cambridge, MA site. The role provides high-quality support to General Management and teams, handling calendars, travel, budgets, and meeting materials in a fast-paced setting.

Requirements include 8+ years of admin experience, a college degree or secretarial certificate, and fluent English. This on-site position offers comprehensive benefits and a clear career path within a multinational framework.