Executive Admin for Capital Programs & Board Support

Transportation Corridor Agencies; Irvine (CA); On-site; USD 89,142,000 - 124,846,000; Full time

Job summary

Transportation Corridor Agencies in Irvine, CA seeks an experienced Administrative/Executive Assistant to provide confidential support to the Capital Program department. The role coordinates meetings, travel, and prepares correspondence, board reports, and presentations.

The successful candidate will maintain filing systems, assist with budgets, respond to inquiries, and ensure timely action on meeting items, drawing on advanced Microsoft Office skills and discretion in a fast-paced public

Qualifications

• High School Diploma or equivalent with 5+ years of executive-level administrative support.
• College degree in Business Administration or related field preferred.
• Administrative experience in public agencies highly preferred.

Responsibilities

• Coordinate executive schedule, meetings, and travel arrangements.
• Prepare and edit reports, presentations, and correspondence.
• Maintain filing systems and records; support board and committee activities.
• Assist with budget monitoring, expenditures, and special projects.
• Screen calls, manage communications, and provide timely responses.

Skills

Executive support

Communication

Discretion

Scheduling

Documentation

Team coordination

Education

High School Diploma

Bachelor's degree preferred

Tools

Microsoft Office

PowerPoint

Excel

SharePoint

Job description

Transportation Corridor Agencies in Irvine, CA seeks an experienced Administrative/Executive Assistant to provide confidential support to the Capital Program department. The role coordinates meetings, travel, and prepares correspondence, board reports, and presentations.

The successful candidate will maintain filing systems, assist with budgets, respond to inquiries, and ensure timely action on meeting items, drawing on advanced Microsoft Office skills and discretion in a fast-paced public