Executive Assistant

Ultimate Staffing Services; Irvine (CA); On-site; USD 41,000 - 50,000; Full time

Job summary

Ultimate Staffing Services is seeking an Executive Assistant to provide high-level administrative support for executives in Irvine, CA. The role includes researching information, handling requests, and managing clerical tasks to streamline office operations.

Responsibilities include supervising office duties, processing expense reports, booking domestic and international travel for multiple leaders, and preparing meeting agendas. Strong MS Office skills and discretion are essential.

Qualifications

• High school diploma or GED required.
• 8–10 years experience required.
• Experience with Microsoft Outlook, Word, Excel and SAP Concur plus experience working with executives required.

Responsibilities

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic administrative work.
• Review and submit expense reports and other documents.
• Book travel, some international and complex for multiple leaders
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for meetings.
• Make arrangements planning meetings, etc.

Skills

Communication

Multi-tasking

Customer service

Independence

Event planning

Leadership

MS Office

Education

High school diploma or GED

Tools

Outlook

Word

Excel

SAP Concur

Job description

Executive Assistant (JN -082026-427851) Irvine, California

Salary: USD30 - USD36.45 per hour

W-2 Contract Role

Duration - 2 Months

Location - Irvine, CA 92614

Pay - $30 to $36.45/hour

Summary:

The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic administrative work.
• Review and submit expense reports and other documents.
• Book travel, some international and complex for multiple leaders
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for meetings.
• Make arrangements planning meetings, etc.

Skills:

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Strong ability to work independently and manage one’s time.
• Strong ability to keep information organized and confidential.
• Strong ability in event planning.
• Strong leadership and mentoring skills necessary to provide support and constructive performance feedback.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience:

• High school diploma or GED required.
• 8-10 years experience required.
• Experience required with Microsoft Outlook, Word, Excel and SAP Concur plus experience working with executives required.