Strategic Executive Assistant

Ctc Global Corporation; Irvine (CA); On-site; USD 80,000 - 86,000; Full time

Job summary

CTC Global in Irvine, CA is seeking an experienced Administrative Executive Assistant to support executives with meetings, travel, calendars, and visitors. This role requires discreet handling of confidential information and collaboration across departments.

You will process invoices, manage expenses, prepare conference rooms, and help drive key projects to support the company’s goals.

Qualifications

• High school diploma required.
• Excellent written and verbal communication skills.
• Excellent teamwork skills.
• Ability to execute projects to given timelines and deliverables.
• Ability to remain flexible and agile in a constantly changing environment.

Responsibilities

• Support administrative tasks as directed.
• Process invoices.
• Handle expenditures on company credit card.
• Schedule and coordinate meetings.
• Coordinate travel, meals and meetings for Executives.
• Coordinate travel, meals and meetings for visitors.
• Coordinate invitation letters and tender support documents for signature.
• Maintain all files, notably commercial contracts files.
• Prepare conference/meeting rooms.
• Collaborate cross-departmentally including with other administrative personnel.
• Maintain executive calendars.

Skills

Written communication

Verbal communication

Teamwork

Project execution

Flexibility

Education

High school diploma

Tools

Microsoft Office

Adobe

Job description

CTC Global in Irvine, CA is seeking an experienced Administrative Executive Assistant to support executives with meetings, travel, calendars, and visitors. This role requires discreet handling of confidential information and collaboration across departments.

You will process invoices, manage expenses, prepare conference rooms, and help drive key projects to support the company’s goals.