Executive Admin & Financial Ops Specialist

Sedgwick County; Wichita (KS); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health coverage

Paid leave

Regular compensation reviews

Retirement plans

Professional development opportunities

Job summary

Sedgwick County is seeking an Administrative Assistant to support the Executive Administration division of the Sheriff's Office. The role handles purchase orders, deposits, and various administrative tasks and projects.

Responsibilities include answering phones, screening calls, organizing mail, processing registrations, personnel actions, and budget-related tasks. A strong background in money handling and MS Office is preferred.

Qualifications

• High School Diploma or equivalent.
• One year of experience in an administrative setting.
• One year of experience working with money handling, basic financial calculations, or related duties.
• One year of experience with Microsoft Suite.
• Candidates will be required to pass pre-employment testing of 80% reading comprehension.

Responsibilities

• Answer phones, respond to inquiries, and direct calls as needed.
• Screen calls for the Sheriff and executive staff.
• Sort mail and distribute to various divisions within the Sheriff's Office.
• Order supplies for the Sheriff's Office.
• Process training requests, and complete registrations, bookings and travel arrangements as needed.
• Submit personnel action forms for transfers, promotions, and separations.
• Request background checks for, issue, and cancel Law Enforcement commissions.
• Organize and host retirement receptions.
• Create staff profiles and assign ID numbers.
• Process deposits for various Sheriff's Office Divisions.
• Create PO requests and track through approval, delivery, reconciliation, and final confirmation.
• Build and track monthly expenses for annual POs.
• Research discrepancies within purchase orders.
• Process invoices for direct payment.
• Track all purchases, compile information, and produce statistics upon request.
• Reconcile monthly credit card statements.
• Provide data for yearly budget preparations.
• File and track grant purchases.

Skills

Money handling

Basic financial calculations

Administrative experience

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Sedgwick County is seeking an Administrative Assistant to support the Executive Administration division of the Sheriff's Office. The role handles purchase orders, deposits, and various administrative tasks and projects.

Responsibilities include answering phones, screening calls, organizing mail, processing registrations, personnel actions, and budget-related tasks. A strong background in money handling and MS Office is preferred.