Administrative Support III - SHERIFF-KPERS

Sedgwick County; Wichita (KS); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health coverage

Paid leave

Regular compensation reviews

Retirement plans

Professional development opportunities

Job summary

Sedgwick County is seeking an Administrative Assistant to support the Executive Administration division of the Sheriff's Office. The role handles purchase orders, deposits, and various administrative tasks and projects.

Responsibilities include answering phones, screening calls, organizing mail, processing registrations, personnel actions, and budget-related tasks. A strong background in money handling and MS Office is preferred.

Qualifications

• High School Diploma or equivalent.
• One year of experience in an administrative setting.
• One year of experience working with money handling, basic financial calculations, or related duties.
• One year of experience with Microsoft Suite.
• Candidates will be required to pass pre-employment testing of 80% reading comprehension.

Responsibilities

• Answer phones, respond to inquiries, and direct calls as needed.
• Screen calls for the Sheriff and executive staff.
• Sort mail and distribute to various divisions within the Sheriff's Office.
• Order supplies for the Sheriff's Office.
• Process training requests, and complete registrations, bookings and travel arrangements as needed.
• Submit personnel action forms for transfers, promotions, and separations.
• Request background checks for, issue, and cancel Law Enforcement commissions.
• Organize and host retirement receptions.
• Create staff profiles and assign ID numbers.
• Process deposits for various Sheriff's Office Divisions.
• Create PO requests and track through approval, delivery, reconciliation, and final confirmation.
• Build and track monthly expenses for annual POs.
• Research discrepancies within purchase orders.
• Process invoices for direct payment.
• Track all purchases, compile information, and produce statistics upon request.
• Reconcile monthly credit card statements.
• Provide data for yearly budget preparations.
• File and track grant purchases.

Skills

Money handling

Basic financial calculations

Administrative experience

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

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Work Schedule: Monday through Friday, 8am to 5pm

Sedgwick County offers a comprehensive benefits package for full-time employees that includes health coverages, paid leave, regular compensation reviews, retirement plans, and professional development opportunities. For more detailed information, please visit our benefits page at SCBenefits .

This position assists the Executive Administration division of the Sedgwick County Sheriff's Office by working purchase orders, as well as making deposits, assisting with other administrative tasks and projects as needed.

Administrative Duties

• Answer phones, respond to various inquiries, and direct calls as needed
• Screen calls for the Sheriff and executive staff
• Sort mail and distribute to various Divisions within the Sheriff's Office
• Order supplies for the Sheriff's Office
• Process training requests, and complete registrations, booking and travel arrangements as needed
• Submit personnel action forms for transfers, promotions, and separations
• Request background checks for, issue, and cancel Law Enforcement commissions
• Organize and host retirement receptions
• Create staff profiles and assign ID numbers
• Process deposits for various Sheriff's Office Divisions
• Create PO requests for the Sheriff's Office and track them through approval, delivery, reconciliation, and final confirmation process
• Build and track monthly expenses for annual POs
• Research discrepancies within purchase orders
• Process invoices for direct payment
• Track all purchases, compile information, and produce statistics upon request
• Reconcile monthly credit card statements
• Provides data for yearly budget preparations
• File and track grant purchases

Minimum Qualifications:

High School Diploma or equivalent. One year of experience in an administrative setting. One year of experience working with money handling, basic financial calculations, or related duties. One year of experience with Microsoft Suite. Candidates will be required to pass pre-employment testing of 80% reading comprehension to be completed after interview.

Preferred Qualifications:

Three years of experience in bookkeeping or accounting.