Executive Assistant & Department Operations Lead

University of North Texas; Denton (TX); On-site; USD 36,000 - 44,000; Full time

Job summary

University of North Texas in Denton seeks an Administrative Coordinator to provide executive-level support to the department chair and manage a wide range of office operations. Responsibilities include scheduling, budgeting, payroll processing, onboarding, and recruitment coordination.

The role requires a Bachelor’s degree and 2 years of office administration experience, with strong Microsoft Office skills, customer service excellence, and knowledge of FERPA policies.

Qualifications

• Bachelor's degree and two years of highly responsible and varied office administration or business management experience.
• Knowledge of accounting/budgeting procedures.
• Exceptional customer service skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Ability to coordinate the work of others and manage multiple tasks.
• Familiarity with UNT policies and procedures.

Responsibilities

• Executive Assistant to the Department Chair and office manager; liaison to university areas.
• Budget management, reporting and forecasting for departmental accounts.
• Schedule department courses in Courseleaf; coordinate with advising.
• Academic administration including grade changes and FERPA compliance.
• HR/payroll support for adjuncts and hourly staff; coordinate faculty searches.
• Oversee departmental scholarships and donor records.

Skills

Customer service

Written communication

Microsoft Office

Budgeting

Records management

Data reporting

FERPA compliance

Staff recruitment

Education

Bachelor's degree

Tools

PowerBI

EIS

Job description

University of North Texas in Denton seeks an Administrative Coordinator to provide executive-level support to the department chair and manage a wide range of office operations. Responsibilities include scheduling, budgeting, payroll processing, onboarding, and recruitment coordination.

The role requires a Bachelor’s degree and 2 years of office administration experience, with strong Microsoft Office skills, customer service excellence, and knowledge of FERPA policies.