Executive Admin Coordinator: Board & Leadership Support

Associated Packaging Incorporated; Gallatin (TN); Presencial; USD 57.000 - 65.000; Jornada completa

Descripción de la vacante

Associated Packaging, Inc. is seeking a Corporate Administrative Coordinator to support corporate leadership and ensure smooth daily office operations in a fast-growing company.

You will manage calendars, prepare reports, coordinate travel, and handle confidential information with discretion. The role requires advanced MS 365 skills (Word, Excel, PowerPoint) and experience in document preparation, reporting, and board materials.

Formación

• Three to five years of administrative, office coordination, or executive support experience preferred.
• Advanced working knowledge of Microsoft 365, with strong proficiency in Word, Excel, and PowerPoint.
• Demonstrated ability to create and format professional documents, develop spreadsheets and reporting tools, analyze data, and support board reporting needs.
• Experience with Outlook, SharePoint, and OneDrive required.
• NetSuite experience is a plus.

Responsabilidades

• Provide administrative support to corporate leadership, including calendar management, meeting coordination, correspondence, and follow-up on action items and deadlines.
• Prepare, format, and maintain accurate reports, board meeting materials, presentations, agendas, meeting packets, and other business documents; develop professional reports and presentations.
• Coordinate travel arrangements and process related expense submissions.
• Handle confidential and sensitive information with discretion and sound judgment.
• Coordinate and set up rooms for internal meetings, events, visitors, and office logistics.
• Manage office and breakroom supplies, equipment, service providers, and related budgets.
• Maintain welcoming, clean shared spaces and coffee service throughout the workday.
• Support employee onboarding logistics, including workspace setup and office coordination.
• Maintain organized administrative, operational, and branch records.
• Assist with special projects and cross-functional initiatives.

Conocimientos

Administrative experience

Microsoft 365

Time management

Communication

Discretion & professionalism

Multi-tasking

Herramientas

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

SharePoint

OneDrive

NetSuite

Descripción del empleo

Associated Packaging, Inc. is seeking a Corporate Administrative Coordinator to support corporate leadership and ensure smooth daily office operations in a fast-growing company.

You will manage calendars, prepare reports, coordinate travel, and handle confidential information with discretion. The role requires advanced MS 365 skills (Word, Excel, PowerPoint) and experience in document preparation, reporting, and board materials.