Corporate Administrative Coordinator

Associated Packaging Incorporated; Gallatin (TN); On-site; USD 57,000 - 65,000; Full time

Job summary

Associated Packaging, Inc. is seeking a Corporate Administrative Coordinator to support corporate leadership and ensure smooth daily office operations in a fast-growing company.

You will manage calendars, prepare reports, coordinate travel, and handle confidential information with discretion. The role requires advanced MS 365 skills (Word, Excel, PowerPoint) and experience in document preparation, reporting, and board materials.

Qualifications

• Three to five years of administrative, office coordination, or executive support experience preferred.
• Advanced working knowledge of Microsoft 365, with strong proficiency in Word, Excel, and PowerPoint.
• Demonstrated ability to create and format professional documents, develop spreadsheets and reporting tools, analyze data, and support board reporting needs.
• Experience with Outlook, SharePoint, and OneDrive required.
• NetSuite experience is a plus.

Responsibilities

• Provide administrative support to corporate leadership, including calendar management, meeting coordination, correspondence, and follow-up on action items and deadlines.
• Prepare, format, and maintain accurate reports, board meeting materials, presentations, agendas, meeting packets, and other business documents; develop professional reports and presentations.
• Coordinate travel arrangements and process related expense submissions.
• Handle confidential and sensitive information with discretion and sound judgment.
• Coordinate and set up rooms for internal meetings, events, visitors, and office logistics.
• Manage office and breakroom supplies, equipment, service providers, and related budgets.
• Maintain welcoming, clean shared spaces and coffee service throughout the workday.
• Support employee onboarding logistics, including workspace setup and office coordination.
• Maintain organized administrative, operational, and branch records.
• Assist with special projects and cross-functional initiatives.

Skills

Administrative experience

Microsoft 365

Time management

Communication

Discretion & professionalism

Multi-tasking

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

SharePoint

OneDrive

NetSuite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Salary Range: $57,000.00 To $65,000.00 Annually

Associated Packaging is looking for amazing and talented people like you! Join our team today and become part of one of the fastest growing companies and industries in the country. Employees of Associated Packaging, Inc. enjoy an energetic and people-first company culture. We are excited to offer a premium benefits package including PTO, Employee Assistance Programs, 401k matching, Health Insurance, Medical Insurance, Dental Insurance, Vision Insurance, and much more!

About the job

The Corporate Administrative Coordinator supports corporate leadership and helps ensure smooth, professional daily office operations. This role coordinates schedules, meetings, communication, supplies, shared spaces, and other administrative needs. Success requires sound judgment, discretion, strong organization, attention to detail, and consistent follow-through.

Key Duties and Responsibilities

1. Provide administrative support to corporate leadership, including calendar management, meeting coordination, correspondence, and follow-up on action items and deadlines.
2. Prepare, format, and maintain accurate reports, board meeting materials, presentations, agendas, meeting packets, and other business documents. Utilize Microsoft Word, Excel, and PowerPoint to develop professional reports, analyze and organize data, create presentation materials, and support executive and board reporting needs.
3. Coordinate travel arrangements and process related expense submissions.
4. Handle confidential and sensitive information with discretion and sound judgment.
5. Coordinate and set up room for internal meetings, events, visitors, and office logistics.
6. Manage office and breakroom supplies, equipment, service providers, and related budgets.
7. Maintain welcoming, clean, and well-stocked shared spaces, including routine break-room upkeep, dish management, and coffee service throughout the workday.
8. Support employee onboarding logistics, including workspace setup and office coordination.
9. Maintain organized and accurate administrative, operational, and branch records.
10. Assist with special projects and cross-functional initiatives as assigned.
11. Perform other related duties as assigned.

What you bring to the table

• Three to five years of administrative, office coordination, or executive support experience preferred.
• Advanced working knowledge of Microsoft 365, with strong proficiency in Microsoft Word, Excel, and PowerPoint. Demonstrated ability to create and format professional documents, develop spreadsheets and reporting tools, analyze data, prepare executive-level presentations, and support board meeting preparation and reporting requirements. Experience with Outlook, SharePoint, and OneDrive required.
• NetSuite experience is a plus.
• Strong organizational, time-management, and prioritization skills.
• Ability to manage competing priorities with accuracy and timely follow-through.
• Professional written and verbal communication skills when working with employees, customers, vendors, and the sales team.
• High level of discretion, professionalism, initiative, and service orientation.

Physical Demands and Work Environment

Standard office setting. Light work requiring up to 20 pounds of force occasionally and up to 10 pounds frequently. The role is primarily sedentary but requires occasional standing, walking, bending, reaching, filing, opening cabinets, and lifting or moving office supplies and file boxes.

Why work at Associated Packaging, Inc.

Longevity - Associated Packaging, Inc. has been providing packaging solutions for companies since 1977.

Stability - Even during times of recession and economic uncertainty, Associated Packaging, Inc. has remained financially strong and experienced tremendous growth.

Customer Service - We focus on partnering with our customers to find and maintain the best solution possible for their packaging needs. Our customers consider us problem solvers and profit enhancers.

Our People - At Associated Packaging, Inc., people are our greatest asset. We value each employee and know that great success comes from a great team.

This job description does not state or imply that these are the only duties to be performed. The employee may be required to follow other instructions and perform other job-related duties requested by their supervisor.