Executive Operations Coordinator — KPI & Board Support

Act Fulfillment Inc; Jurupa Valley (CA); Presencial; USD 70.000 - 100.000; Jornada completa

Descripción de la vacante

Act Fulfillment Inc. seeks an Executive Operations Coordinator to support the CFO, President/CEO, and leadership team with admin, reporting, and project coordination.

You will manage schedules, prepare materials, and track KPIs and board initiatives across multiple departments. The role requires high organization, discretion, and the ability to drive cross-functional processes while coordinating travel and executive communications.

Formación

• Bachelor's degree or equivalent in business Admin or related field.
• Experience supporting C-suite or senior leadership.
• Strong organizational and time-management abilities.
• Proficiency with Excel, Power BI, SharePoint, and ERP/WMS systems.

Responsabilidades

• Provide admin and project coordination support to CFO and President/CEO.
• Coordinate executive meetings: schedules, agendas, materials, logistics, follow-up.
• Maintain action-item lists and track deadlines with owners.
• Assist with executive presentations, reports, and company initiatives.
• Maintain confidential executive records with discretion.
• Coordinate executive travel arrangements as needed.
• Coordinate KPI collection, dashboards, and executive scorecards.
• Support board meeting logistics: materials, minutes, records.
• Maintain facility, assets, and corporate materials trackers.
• Develop consistent reporting processes across departments.

Conocimientos

Executive support

Project coordination

KPI reporting

Discretion

Communication

Time management

Educación

Bachelor's degree

Associate degree

Herramientas

Excel

Power BI

SharePoint

ERP

WMS

Outlook

Teams

Descripción del empleo

Act Fulfillment Inc. seeks an Executive Operations Coordinator to support the CFO, President/CEO, and leadership team with admin, reporting, and project coordination.

You will manage schedules, prepare materials, and track KPIs and board initiatives across multiple departments. The role requires high organization, discretion, and the ability to drive cross-functional processes while coordinating travel and executive communications.