Executive Admin & Community Events Coordinator

Gfoat; Town of Texas, Northern (WI, KY); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Gfoat is seeking an organized Administrative Assistant to provide high-level support to city executives and department heads in daily operations. You will manage calendars, coordinate meetings, and assist with community outreach, grants, and presentations.

The role requires strong communication, confidentiality, and the ability to handle multiple priorities in a fast-paced environment. A bilingual capability and proficiency with standard office software are a plus.

Qualifications

• Graduation from High School or GED equivalent.
• Knowledge of basic computer skills.
• Ability to create flyers using Microsoft Office, Adobe Creative Cloud, Canva, etc.
• Ability to maintain a schedule.
• Knowledge of good customer relations practices.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software.

Responsibilities

• Provide high-level administrative support to executive leadership.
• Calendar management, scheduling, correspondence, and meeting coordination.
• Coordinate training programs, workshops, staff development initiatives.
• Build and maintain strong working relationships with local community agencies, business owners, and residents.
• Plan, organize, seek sponsorships and host community outreach events and public engagement activities.
• Assist with grant research, grant writing, and reporting requirements.
• Deliver engaging PowerPoint presentations for executive meetings, training sessions, and community events.
• Maintain efficient office operations while improving administrative procedures and workflow.
• Demonstrate exceptional time management, multitasking, problem-solving, and leadership abilities.
• Exercise sound judgement, discretion, and confidentiality when handling sensitive information.
• Foster positive relationships with the local communities through strong interpersonal and communication skills.
• Design and develop promotional materials for events, including flyers and digital advertisements.
• Project Coordination and Event Planning.
• Public Speaking.
• Initiative, integrity and good judgement.
• Answer multi-line phone system.
• Treat all employees, citizens and guests with respect and courtesy.
• Perform other duties as assigned.

Skills

Executive support

Calendar management

Project coordination

Grant writing

Presentation skills

Promotional design

Public speaking

Bilingual

Computer literacy

Customer relations

Education

High School Diploma or GED

Tools

Microsoft Office

Adobe Creative Cloud

Canva

Google Suites

Microsoft Excel

Outlook

Job description

Gfoat is seeking an organized Administrative Assistant to provide high-level support to city executives and department heads in daily operations. You will manage calendars, coordinate meetings, and assist with community outreach, grants, and presentations.

The role requires strong communication, confidentiality, and the ability to handle multiple priorities in a fast-paced environment. A bilingual capability and proficiency with standard office software are a plus.