Senior Executive Administrative Assistant to Board & Execs

Gfoat; Carrollton (TX); On-site; USD 37,000 - 45,000; Full time

Job summary

Gfoat in Lewisville, TX is seeking an Executive Administrative Assistant to support the Chief Administrative Officer and executive staff. The role involves preparing memos, minutes, agendas, reports, contracts, and coordinating travel.

You will manage Board materials, coordinate meetings, review documents in Laserfiche, handle front-office tasks, and assist with special projects. Strong MS Office skills, attention to detail, and the ability to multitask are essential.

Qualifications

• Associate degree or equivalent; a Bachelor’s degree in a related field preferred.
• Six (6) years of similar work experience in Water/Wastewater utility or municipal government.
• Knowledge of general office practices, procedures, and document handling.

Responsibilities

• Prepare memos, letters, agendas, reports and contracts using MS Office.
• Plan and coordinate meetings, prepare agendas, and assemble Board packets.
• Meet and greet Board Members and guests, ensuring hospitality and efficiency.
• Support special projects through research, data input and summary reports.
• Review scanned documents in Laserfiche and assist with routine correspondence.

Skills

MS Office

Time management

Multitasking

Attention to detail

Education

Associate degree

Bachelor's degree preferred

Tools

Adobe

Laserfiche

Job description

Gfoat in Lewisville, TX is seeking an Executive Administrative Assistant to support the Chief Administrative Officer and executive staff. The role involves preparing memos, minutes, agendas, reports, contracts, and coordinating travel.

You will manage Board materials, coordinate meetings, review documents in Laserfiche, handle front-office tasks, and assist with special projects. Strong MS Office skills, attention to detail, and the ability to multitask are essential.