Administrative & Events Operations Specialist

Priority Dispatch Corp.; Jacksonville (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

City Wide is seeking an Administrative Assistant to serve as the official representative in interactions with clients, independent contractors, and internal teams. The role supports personnel, payroll, finance, and operations to keep the company running efficiently and scalably.

The position requires strong organization, discretion, and professional communication, with office-based duties and occasional event-related travel.

Qualifications

• Experience in office administration and handling routine clerical tasks.
• Ability to handle confidential information with discretion.
• Experience greeting visitors and managing sign-in procedures.

Responsibilities

• Greet visitors and manage sign-in for events.
• Answer and route phone calls; relay messages as needed.
• Process mail and maintain office files for multiple departments.
• Administer and grade Wonderlic and Excel assessments for job applicants.
• Prepare and maintain the breakroom, including stocking supplies.
• Prepare conference rooms daily to ensure readiness for meetings.
• Maintain supply inventory and restock as needed.
• Keep digital logs of mail, paychecks, and packages for accountability.

Skills

Strong communication

Interpersonal skills

Organizational skills

Multitasking

Attention to detail

Confidentiality

Professionalism

Tools

Microsoft Office Suite

Job description

City Wide is seeking an Administrative Assistant to serve as the official representative in interactions with clients, independent contractors, and internal teams. The role supports personnel, payroll, finance, and operations to keep the company running efficiently and scalably.

The position requires strong organization, discretion, and professional communication, with office-based duties and occasional event-related travel.