Executive Admin - Calendar Master & Operations Support

Hedy Holmes Staffing Services; Stockton (CA); Presencial; USD 60.000 - 80.000; Jornada completa

Descripción de la vacante

Hedy Holmes Staffing Services seeks an Executive Admin to deliver high-level administrative support and ensure smooth office operations. The role emphasizes calendar management, meeting coordination, and daily operational support to executives and teams.

Ideal candidates will have strong organizational skills, professionalism, and the ability to handle confidential information with discretion while coordinating complex schedules and events across departments.

Formación

• Experience as Administrative Assistant or Executive Assistant or similar role.
• Proficient with calendar tools (Outlook/Google Calendar).
• Excellent written and verbal communication.
• Strong organizational and time-management skills.
• Ability to work independently and handle confidential information with integrity.

Responsabilidades

• Manage complex calendars for executives or departments, scheduling meetings and travel.
• Coordinate and confirm internal and external meetings with required materials.
• Serve as primary contact for scheduling requests and calendar conflicts.
• Provide general administrative support: phones, correspondence, filing, data entry.
• Prepare agendas, minutes, materials, and track follow-up items.
• Monitor deadlines and prioritize tasks to support timely completion.
• Assist with planning events, trainings, and meetings.
• Maintain confidentiality and handle sensitive information discreetly.
• Collaborate with cross-functional teams to support goals.

Descripción del empleo

Hedy Holmes Staffing Services seeks an Executive Admin to deliver high-level administrative support and ensure smooth office operations. The role emphasizes calendar management, meeting coordination, and daily operational support to executives and teams.

Ideal candidates will have strong organizational skills, professionalism, and the ability to handle confidential information with discretion while coordinating complex schedules and events across departments.