Executive Admin & Calendar Lead

US Army Corps of Engineers; St. Louis (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

US Army Corps of Engineers in St. Louis seeks a civilian Administrative Specialist to manage executive correspondence, draft non-technical papers, and maintain suspense tracking for action items.

This role supports leadership by coordinating official visits, ceremonies, and stakeholder events. The position involves compiling operational data for briefings, presentations, and reports; managing complex calendars; and overseeing end-to-end travel in line with Joint Travel Regulations and DoD

Qualifications

• Experience providing administrative support and handling correspondence.
• Ability to manage calendars, track action items, and prepare documents and reports.
• Familiarity with DoD/Army administrative policies and instructions.

Responsibilities

• Manages the executive correspondence workflow and ensures grammar, format, and clarity per AR 25-50.
• Composes non-technical correspondence, summaries, meeting minutes, and information papers with suspense tracking.
• Assists leadership with planning and executing official visits, ceremonies, conferences, and stakeholder events.
• Compiles and analyzes data to prepare executive briefings, reports, charts, and presentations for leadership and partners.
• Manages executive calendars with authority to commit leadership time.
• Oversees end-to-end travel operations for command group and dignitaries compliant with JTR and DoD policies.
• Coordinates districtwide administrative processes and provides guidance to ensure uniform procedures.
• Serves as financial and administrative processing SME within CEFMS.

Skills

Administrative support

Calendar management

Executive correspondence

Travel coordination

Education

Bachelor's degree

Tools

CEFMS

Office software

Job description

US Army Corps of Engineers in St. Louis seeks a civilian Administrative Specialist to manage executive correspondence, draft non-technical papers, and maintain suspense tracking for action items.

This role supports leadership by coordinating official visits, ceremonies, and stakeholder events. The position involves compiling operational data for briefings, presentations, and reports; managing complex calendars; and overseeing end-to-end travel in line with Joint Travel Regulations and DoD