Regulatory Admin & Operations Coordinator

US Army Corps of Engineers; City of Troy (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

US Army Corps of Engineers seeks a civilian administrative specialist to support daily district operations. The role involves organizing office functions, assisting with budget execution, and managing records and purchasing to ensure timely delivery of goods and services.

It requires coordinating training and travel, processing personnel actions, and liaising with field and district staff to implement controls and improve processes. Background checks and suitability determinations are required.

Qualifications

• One year of specialized experience organizing office administrative functions.
• Experience assisting with budget formulation, execution or management.
• Experience with purchasing, records management, training/travel coordination, or personnel actions.

Responsibilities

• Make recommendations to resolve discrepancies based on regulations.
• Assist project staff to resolve administrative problems with guidelines and office coordination.
• Track receipt of supplies and services to ensure on-time delivery.
• Use spreadsheets to monitor planned financial and manpower resources.
• Provide admin functions including mail, phones, calendar, onboarding/outboarding and payroll, and maintain records and access control.
• Liaise between field office and district staff regarding personnel, IT, supplies and other transactions.
• Review management techniques and propose improvements to the Branch Chief.

Skills

Office administration

Budget management

Records management

Purchasing

Training coordination

Travel coordination

Education

Master's degree in Business Administration

Graduate studies in Administrative Management

Tools

Spreadsheets

MS Office

Job description

US Army Corps of Engineers seeks a civilian administrative specialist to support daily district operations. The role involves organizing office functions, assisting with budget execution, and managing records and purchasing to ensure timely delivery of goods and services.

It requires coordinating training and travel, processing personnel actions, and liaising with field and district staff to implement controls and improve processes. Background checks and suitability determinations are required.