Administrative Coordinator - Office Ops & Scheduling (PT)

Baptist Health Care; Gulf Breeze (FL); On-site; USD 28,000 - 36,000; Full time

Job summary

Baptist Health Care is seeking an Office Coordinator in Florida to provide administrative support across the department. The role involves reception, filing, mail handling, and coordinating schedules and projects to ensure smooth office operations.

The position emphasizes discretion with confidential information and collaboration with management on workflows, policies, and department activities. On-call support may be required during severe weather or disasters.

Qualifications

• Experience providing clerical support and office coordination.
• Ability to handle confidential information with discretion.
• Strong organizational and multitasking abilities.

Responsibilities

• Performs a variety of administrative functions and assistance for the department.
• Reception, copying, faxing, mailing, and filing for the office.
• Maintains electronic or paper files and responds to calls from team members and visitors.
• Coordinates schedules and meetings for department members.
• Maintains department files of case records, correspondence, and reports.
• Deals discreetly with sensitive confidential information.
• Develops special projects including department presentations and mass mailings.
• Oversees office management and maintenance; anticipates needs.
• May support in other duties to assist department operations and weather-related coverage.

Skills

Clerical skills

Reception duties

Document management

Tools

MS Office

Job description

Baptist Health Care is seeking an Office Coordinator in Florida to provide administrative support across the department. The role involves reception, filing, mail handling, and coordinating schedules and projects to ensure smooth office operations.

The position emphasizes discretion with confidential information and collaboration with management on workflows, policies, and department activities. On-call support may be required during severe weather or disasters.