Executive Admin & Audit Coordinator — Hybrid

Associated Students Inc; Pomona (CA); Hybrid; USD 70,000 - 77,000; Full time

Job summary

Associated Students, Inc. (ASI) is recruiting an Administrative Specialist and Audit Coordinator in Pomona, CA.

The role supports the ED and AED, manages calendars, travel, and recruitment for executive positions, and coordinates audits and compliance activities. The position requires strong administrative, budgeting, and risk-management experience in higher education or non-profit settings, with emphasis on policy and records management and cross-department collaboration.

Qualifications

• Bachelor’s degree in business management or related field or equivalent training and administrative management work experience.
• Master’s Degree preferred.
• Four or more years of administrative, budget, and risk management support work experience.
• Two or more years coordinating audits or compliance-based projects in higher education, government, or non-profit settings, including managing documentation, status logs, and corrective action plans.
• Knowledge of CSU auxiliary context and compliance landscape (ICSUAM) preferred.

Responsibilities

• Provide guidance and review/approve work for other staff.
• Maintain executive calendars and coordinate complex scheduling for the ED and AED.
• Coordinate travel arrangements including flights and accommodations.
• Serve on committees and manage office processes for ASI Administration.
• Oversee audits and reviews with CSU Office of Audit & Advisory Services and external audits.

Skills

Executive support

Audit coordination

Policy management

Communication skills

Confidentiality

Education

Bachelor’s degree in business management

Master’s degree (preferred)

4+ years admin, budget, risk mgmt

2+ years coordinating audits/compliance

Tools

GP/ERP finance system

Monday.com

Smartsheet

PowerPoint

PolicyStat

Excel

Job description

Associated Students, Inc. (ASI) is recruiting an Administrative Specialist and Audit Coordinator in Pomona, CA.

The role supports the ED and AED, manages calendars, travel, and recruitment for executive positions, and coordinates audits and compliance activities. The position requires strong administrative, budgeting, and risk-management experience in higher education or non-profit settings, with emphasis on policy and records management and cross-department collaboration.