Executive Admin Assistant to VP | Travel & Events Pro

Toyota North America; Plano (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Toyota North America is seeking an Administrator I - Executive Administrative Assistant to support the Group Managers and VP of the PPM Department. You will manage calendars, coordinate domestic and international travel, process expense reports, and assist with onboarding and reporting tasks.

The role requires 5+ years of executive-level support, strong Excel skills, and experience handling confidential information in a fast-paced environment. On-site position with comprehensive benefits.

Qualifications

• 5+ years supporting Director-level or higher executives.
• 5+ years coordinating domestic and international travel.
• 5+ years planning meetings or events for 25+ attendees.

Responsibilities

• Provide effective executive support to Group Managers and VP in a fast-paced environment.
• Coordinate schedules, meetings, travel, and expenses.
• Support onboarding and IT ticket initiation for new hires.
• Prepare reports and distribute information for project teams.
• Manage office needs and vendor payments in a cost-conscious way.

Skills

Executive support

Calendar management

Travel arrangements

Expense reports

Confidential information handling

Tools

MS Office

Job description

Toyota North America is seeking an Administrator I - Executive Administrative Assistant to support the Group Managers and VP of the PPM Department. You will manage calendars, coordinate domestic and international travel, process expense reports, and assist with onboarding and reporting tasks.

The role requires 5+ years of executive-level support, strong Excel skills, and experience handling confidential information in a fast-paced environment. On-site position with comprehensive benefits.