Executive Admin Assistant to Partner Manager (Onsite)

Talentify; Redmond (WA); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical

dental & vision

Critical Illness, Accident, and (Hosp)

401(k) Retirement Plan

Pre-tax and Roth post-tax

Life Insurance (Voluntary Life & AD&D)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave

Job summary

Aston Carter is seeking an Administrative Assistant 2 for a fully onsite role in Redmond, WA. The position emphasizes sophisticated calendar management for leadership, travel coordination, and broad administrative support for the team.

The ideal candidate will handle meetings, events, expenses, vendor relations, and office operations, with a potential extension based on budget and needs. This is a contract position with a defined end date and comprehensive benefits.

Qualifications

• Experience providing complex administrative support to senior leaders.
• Strong calendar management with conflict resolution.
• Experience coordinating domestic and international travel and expense reporting.
• Ability to plan, schedule, and support meetings and events.

Responsibilities

• Provide complex administrative support to all levels of management and external partners.
• Manage complex calendars for leadership, including a Partner Manager, proactively scheduling and resolving conflicts.
• Coordinate domestic and international travel arrangements, including transportation, lodging, and itineraries.
• Process and track business expenses, ensuring accuracy and policy compliance.
• Coordinate meetings and events with scheduling, room reservations, agendas, materials, and logistics.
• Support department finances with documentation and related administrative tasks.
• Assist with personnel operations, maintaining records and supporting processes.
• Coordinate facility needs and act as a contact for facility-related requests.
• Manage procurement of goods and services for the team.

Skills

Calendar management

Travel coordination

Expense processing

Meeting/Events support

Vendor management

Administrative support

Job description

Aston Carter is seeking an Administrative Assistant 2 for a fully onsite role in Redmond, WA. The position emphasizes sophisticated calendar management for leadership, travel coordination, and broad administrative support for the team.

The ideal candidate will handle meetings, events, expenses, vendor relations, and office operations, with a potential extension based on budget and needs. This is a contract position with a defined end date and comprehensive benefits.