Executive Admin Assistant to Directors | Scheduling

Illinois State Board of Education; Illinois; On-site; USD 47,000 - 58,000; Full time

Job summary

Illinois State Board of Education is seeking an Administrative Assistant III to provide high-level administrative support in Regulatory Services in Springfield. The role reports to the Executive Directors and requires handling confidential information, scheduling, and document preparation.

The position offers a full-time, exempt status with standard office hours and opportunities to coordinate cross-department activities, travel arrangements, and records management.

Qualifications

• Must have strong administrative support skills and attention to detail.
• Proficient with Microsoft Office suite (Teams, Word, PowerPoint, Excel, Adobe).
• Experience handling confidential information and timekeeping is a plus.
• Excellent verbal and written communication abilities required.

Responsibilities

• Coordinates appointments and schedules for the Executive Directors.
• Arranges travel and maintains itineraries for staff.
• Prepares correspondence, reports, and materials for meetings and conferences.
• Manages filing systems and serves as liaison among departments and staff.

Skills

Administrative support

Microsoft Office

Time management

Communication

Problem solving

Organizational skills

Education

High school diploma or equivalent

Some college

Job description

Illinois State Board of Education is seeking an Administrative Assistant III to provide high-level administrative support in Regulatory Services in Springfield. The role reports to the Executive Directors and requires handling confidential information, scheduling, and document preparation.

The position offers a full-time, exempt status with standard office hours and opportunities to coordinate cross-department activities, travel arrangements, and records management.