Executive Admin Assistant | Streamlined Exec Support

Compass Group, North America; Austin (TX); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Retirement Plan

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Voluntary Benefits (Critical Illness,

Accident Insurance

Hospital Indemnity Insurance

Legal Services

Choice Auto and Home Program

Job summary

ESFM is seeking an Executive Admin Assistant to provide comprehensive support to a company executive at the Tesla location in Austin, TX. The role offers a full-time schedule, Monday through Friday, 8:00 am to 4:30 pm, with an hourly pay rate of $24.50.

Required is at least 1 year of admin experience. The position requires professional communication, scheduling, document handling, and confidentiality in handling executive matters.

Qualifications

• At least 1 year of admin experience required.

Responsibilities

• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Attend meetings in the executive's absence and delivering and receiving messages on executive's behalf.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains customer confidence and protects operations by keeping information confidential.
• Prepares reports by collecting and analyzing information.
• Completes projects by assigning work to clerical staff; following up on results.
• Secures information by completing data base backups.
• Maintains and verifies office supplies inventory.
• Ensures operation of equipment by completing preventive maintenance requirements; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.
• Performs other duties as assigned.

Job description

ESFM is seeking an Executive Admin Assistant to provide comprehensive support to a company executive at the Tesla location in Austin, TX. The role offers a full-time schedule, Monday through Friday, 8:00 am to 4:30 pm, with an hourly pay rate of $24.50.

Required is at least 1 year of admin experience. The position requires professional communication, scheduling, document handling, and confidentiality in handling executive matters.