Executive Admin Assistant - Schedule & Communications

ESFM® USA; Charlotte (NC); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Retirement Plan

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Voluntary Benefits

Job summary

ESFM is seeking an Executive Administrative Assistant to provide comprehensive support to a company executive, improving responsiveness and efficiency for clients and staff. The role requires experience in administration and excellent calendar management to coordinate meetings and travel.

The position is available for full-time or part-time schedules at the TIAA location in Charlotte, NC, with online applications accepted. Strong communication and discretion are essential for success.

Qualifications

• Administrative experience required.
• Experience supporting an executive is preferred.
• Strong organizational and calendar management skills.

Responsibilities

• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Attend meetings in the executive's absence and delivering and receiving messages on executive's behalf.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains customer confidence and protects operations by keeping information confidential.
• Prepares reports by collecting and analyzing information.
• Completes projects by assigning work to clerical staff; following up on results.
• Secures information by completing data base backups.
• Maintains and verifies office supplies inventory.
• Ensures operation of equipment by completing preventive maintenance requirements; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.
• Performs other duties as assigned.

Job description

ESFM is seeking an Executive Administrative Assistant to provide comprehensive support to a company executive, improving responsiveness and efficiency for clients and staff. The role requires experience in administration and excellent calendar management to coordinate meetings and travel.

The position is available for full-time or part-time schedules at the TIAA location in Charlotte, NC, with online applications accepted. Strong communication and discretion are essential for success.