EXECUTIVE ADMIN ASSISTANT (FULL TIME)

ESFM® USA; Charlotte (NC); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Retirement Plan

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Voluntary Benefits

Job summary

ESFM is seeking an Executive Administrative Assistant to provide comprehensive support to a company executive, improving responsiveness and efficiency for clients and staff. The role requires experience in administration and excellent calendar management to coordinate meetings and travel.

The position is available for full-time or part-time schedules at the TIAA location in Charlotte, NC, with online applications accepted. Strong communication and discretion are essential for success.

Qualifications

• Administrative experience required.
• Experience supporting an executive is preferred.
• Strong organizational and calendar management skills.

Responsibilities

• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Attend meetings in the executive's absence and delivering and receiving messages on executive's behalf.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains customer confidence and protects operations by keeping information confidential.
• Prepares reports by collecting and analyzing information.
• Completes projects by assigning work to clerical staff; following up on results.
• Secures information by completing data base backups.
• Maintains and verifies office supplies inventory.
• Ensures operation of equipment by completing preventive maintenance requirements; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.
• Performs other duties as assigned.

Job description

• We have an opening for full and part time EXECUTIVE ADMIN ASSISTANT positions.


• Location: TIAA - 8500 Andrew Carnegie Boulevard, Charlotte, NC 28262 Note: online applications accepted only.


• Schedule: Full and part time schedule. Monday - Friday, 7:00 am - 4:00 pm. More details upon interview.


• Requirement: Administrative experience required.


• Fixed Pay Rate: $22.00 per hour.

• We have an opening for full and part time EXECUTIVE ADMIN ASSISTANT positions.


• Location: TIAA - 8500 Andrew Carnegie Boulevard, Charlotte, NC 28262 Note: online applications accepted only.


• Schedule: Full and part time schedule. Monday - Friday, 7:00 am - 4:00 pm. More details upon interview.


• Requirement: Administrative experience required.


• Fixed Pay Rate: $22.00 per hour.

ESFM

ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI).

Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM's clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets.

ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees.

In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA).

Job Summary

Summary: Provide support in a multitude of way to a Company executive in order to enhance the Company's effectiveness and best service Company clients and employees.

Essential Duties and Responsibilities

• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.


• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.


• Attend meetings in the executive's absence and delivering and receiving messages on executive's behalf.


• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.


• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.


• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.


• Maintains customer confidence and protects operations by keeping information confidential.


• Prepares reports by collecting and analyzing information.


• Completes projects by assigning work to clerical staff; following up on results.


• Secures information by completing data base backups.


• Maintains and verifies office supplies inventory.


• Ensures operation of equipment by completing preventive maintenance requirements; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.


• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.


• Contributes to team effort by accomplishing related results as needed.


• Performs other duties as assigned.

Associates At ESFM Are Offered Many Fantastic Benefits

Full-time and part-time positions offer the following benefits to associates:

• Retirement Plan


• Associate Shopping Program


• Health and Wellness Programs


• Discount Marketplace


• Identity Theft Protection


• Pet Insurance


• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

Full-time positions also offer the following benefits to associates:

• Medical


• Dental


• Vision


• Life Insurance/AD


• Disability Insurance


• Commuter Benefits


• Employee Assistance Program


• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_ESFM.pdf

About Compass Group: Achieving leadership in the foodservice and facility management industry

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.

ESFM maintains a drug-free workplace.

ESFM