Executive Admin Assistant – Public Works & Transportation

St. Joseph Missouri; Saint Joseph (MO); On-site; USD 39,000 - 48,000; Full time

Job summary

City of St. Joseph in Missouri is seeking an Executive Administrative Assistant to provide clerical and secretarial support to the Director of Public Works & Transportation.

You will be the frontline contact for the department, handling correspondence, answering phones, scheduling meetings, and supporting administrative workflows in the Administration division. Responsibilities include taking minutes, preparing ordinances and letters for commissions, managing filing systems and assisting with

Qualifications

• Typing, word processing and filing skills are required.
• Strong organizational and communication abilities are essential.
• Knowledge of department functions and city processes is preferred.

Responsibilities

• Record meeting minutes and handle dictation.
• Prepare letters and correspondence for the department.
• Take minutes for departmental commissions and write letters.
• Respond to citizen inquiries and schedule appointments.
• Maintain filing systems and monitor basic budget-related tasks.
• Assist with purchasing and budgets transfers as needed.
• Know department divisions and route inquiries correctly.

Skills

Typing

Word processing

Filing

Record keeping

Organizational skills

Written and oral communication

Office equipment

Dictation

Spreadsheet

IFAS / One Solution

Education

High school diploma or equivalent

Tools

IFAS

One Solution

Spreadsheet software

Word processing software

Job description

City of St. Joseph in Missouri is seeking an Executive Administrative Assistant to provide clerical and secretarial support to the Director of Public Works & Transportation.

You will be the frontline contact for the department, handling correspondence, answering phones, scheduling meetings, and supporting administrative workflows in the Administration division. Responsibilities include taking minutes, preparing ordinances and letters for commissions, managing filing systems and assisting with