Public Works Administrative Coordinator

City of St Joseph; Spring Lake (MI); On-site; USD 40,000 - 52,000; Full time

Job summary

City of St. Joseph, Michigan, is seeking a detail-oriented administrative specialist to support the Department of Public Works. Under DPW Director supervision, you will coordinate scheduling, records, purchasing, and public communications for infrastructure initiatives.

You will work with DPW staff, residents, and other village/township departments to advance projects, manage records, assist with budget preparation, and provide excellent customer service in a public setting.

Qualifications

• Strong interpersonal skills and professional interaction with residents.
• Proficiency with Microsoft Office and department-specific applications.
• Clear verbal and written communication abilities.
• Ability to adapt to changing priorities and workloads.
• Knowledge of municipal government operations and procedures.
• Ability to learn and adapt in a dynamic environment.
• Organized, with capacity to maintain clerical records.
• Ability to collaborate with Village and Township officials and residents.

Responsibilities

• Perform clerical duties in a public setting, maintaining records and reports.
• Collaborate with departments on current construction projects.
• Maintain expenditure files and verify invoices for payment authorization.
• Handle inquiries via phone, in person, and written correspondence.
• Assist with scheduling training for departmental staff.
• Assist with creation, distribution, tracking, and completion of work orders.
• Assist with right-of-way permit administration.
• Manage the park reservation system.
• Create and maintain digital department records and GIS integration.
• Assist with records integration into GIS software.
• Support metering infrastructure and customer portal software.
• Apply policies and procedures to improve department operations.
• Use metering software to troubleshoot consumption and notify the public.
• Maintain schedules and logs; may schedule appointments.
• Create project content for newsletters and reports.
• Plan public engagement activities for DPW.
• Maintain inventory and purchase supplies.
• Assist with budget preparation.
• Perform other duties as assigned.

Skills

Interpersonal skills

Verbal communication

Written communication

Organization

Public interaction

Tools

Microsoft Office

GIS software

Job description

City of St. Joseph, Michigan, is seeking a detail-oriented administrative specialist to support the Department of Public Works. Under DPW Director supervision, you will coordinate scheduling, records, purchasing, and public communications for infrastructure initiatives.

You will work with DPW staff, residents, and other village/township departments to advance projects, manage records, assist with budget preparation, and provide excellent customer service in a public setting.