Administrative Assistant - Finance & Technology Services

city of St. Joseph; Saint Joseph (MO); On-site; USD 33,000 - 41,000; Full time

Job summary

City of St. Joseph is seeking an Administrative Assistant to support the Finance and Technology Services Department.

The role requires handling a variety of office duties, including mail, phones, correspondence, minutes, and travel arrangements, with formal background in office procedures and MS Office. Applicants should have a high school diploma (associate degree preferred) and 1–3 years of related experience.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree in a related field preferred.
• One to three years’ prior experience in a related field preferred.
• Familiarity with Microsoft Office suite to include Word, Excel, and PowerPoint.
• Skills in data entry, filing, and record keeping.
• Skills in effective communication and public relations.

Responsibilities

• Performs a wide variety of responsible office administrative duties; assists and supports staff and monitors administrative activities of the Finance and Technology Services Department.
• Answers telephones and provides information or forwards to appropriate staff member as needed.
• Responds to customer inquiries relating to departmental matters.
• Composes letters, resolutions, ordinances, and other correspondence for Finance and Technology Services Departments.
• Records and transcribes meeting minutes and dictation.
• Provides support for various Departmental Commissions, including taking minutes, preparing ordinances, and writing letters.
• Schedules appointments and provides customer service.
• Establishes and maintains office filing system.
• Coordinates travel arrangements.
• Tracks status of vacant positions in department and prepares and processes employee action forms.
• Types general and confidential correspondence.
• Reconciles procurement card statements as needed.
• Maintains office supplies for the Finance Department.
• Provides support to the Technology Services Department.

Skills

Data entry

Filing

Record keeping

Effective communication

Public relations

Education

High school diploma

Associate’s degree preferred

1-3 years experience preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

City of St. Joseph is seeking an Administrative Assistant to support the Finance and Technology Services Department.

The role requires handling a variety of office duties, including mail, phones, correspondence, minutes, and travel arrangements, with formal background in office procedures and MS Office. Applicants should have a high school diploma (associate degree preferred) and 1–3 years of related experience.