Executive Admin for Public Works & Transportation

City of St Joseph; Saint Joseph (MO); On-site; USD 39,000 - 48,000; Full time

Job summary

City of St. Joseph in Missouri seeks an Executive Administrative Assistant to support the Director of Public Works & Transportation and the Public Works Administration office.

The role handles correspondence, front-line citizen contact, scheduling, and general clerical tasks without supervisory duties. The position requires strong typing, organization, and communication skills, with knowledge of Public Works divisions and city operations.

Qualifications

• High school diploma or equivalent required.
• One to three years of prior experience in related field required.
• Proficiency in typing, word processing, filing and record keeping.
• Knowledge of Public Works divisions and City departments functions.
• Knowledge of general office procedures.

Responsibilities

• Records and transcribes meeting minutes and dictation.
• Composes letters, resolutions, ordinances and other correspondence for Public Works Administration.
• Provides support for Departmental Commissions including taking minutes, preparing ordinances and writing letters.
• Responds to customer inquiries relating to departmental matters.
• Schedules appointments, answers telephones and provides customer service and refers customers.
• Establishes and maintains office filing system.
• Monitors the budget, schedules and attends board or commission meetings.
• Maintains departmental records related to employment matters.
• Prepares APs, requisitions, purchase orders and budget transfers.
• Monitors Engineering Clerk to ensure accurate and timely work.
• Tracks status of vacant positions in department.
• Develops and maintains knowledge of department divisions to route citizens correctly.

Skills

Typing

Word processing

Filing

Record keeping

Office procedures

Organizational skills

Oral and written communication

Office equipment

Spreadsheet software

IFAS and One Solution

Education

High school diploma or equivalent

Tools

IFAS

One Solution

Job description

City of St. Joseph in Missouri seeks an Executive Administrative Assistant to support the Director of Public Works & Transportation and the Public Works Administration office.

The role handles correspondence, front-line citizen contact, scheduling, and general clerical tasks without supervisory duties. The position requires strong typing, organization, and communication skills, with knowledge of Public Works divisions and city operations.