Public Sector Administrative Assistant – Finance & Tech

Stjoepd; Saint Joseph (MO); On-site; USD 33,000 - 41,000; Full time

Job summary

City of St. Joseph seeks an Administrative Assistant to support the Finance and Technology Services departments. The role involves handling mail, answering phones, filing, minutes, and customer service in a busy government office.

Requirements include a high school diploma or equivalent; an Associate’s degree is preferred, with 1–3 years of related experience. Drug screening and background checks are mandatory.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree in a related field preferred.
• 1–3 years of related field experience preferred.
• Drug screening and criminal background check required.

Responsibilities

• Handle mail duties including opening, sorting, and distributing mail.
• Answer telephones and forward inquiries to staff.
• Respond to customer inquiries about departmental matters.
• Prepare letters, resolutions, and other correspondence.
• Record and transcribe meeting minutes.
• Take minutes for departmental commissions and draft letters.
• Schedule appointments and provide customer service.
• Maintain office filing system.

Skills

Data entry

Filing

Record keeping

Effective communication

Public relations

General office procedures

Microsoft Office

Written and oral communication

Related field experience

Education

High school diploma or equivalent

Associate’s degree in related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

City of St. Joseph seeks an Administrative Assistant to support the Finance and Technology Services departments. The role involves handling mail, answering phones, filing, minutes, and customer service in a busy government office.

Requirements include a high school diploma or equivalent; an Associate’s degree is preferred, with 1–3 years of related experience. Drug screening and background checks are mandatory.