Executive Admin Assistant – Onsite, Springfield, VA

Pdpowersystems; Springfield (VA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

PTO

Job summary

PD Power Systems seeks an Administrative Assistant to join its team at the Springfield, VA headquarters. The successful candidate will be part of the Corporate Staff, reporting to the CEO, and will support daily administrative and office operations.

The role emphasizes strong communication, writing, and organization skills, with duties spanning calendars, travel, purchasing backup, document management, and website updates.

Qualifications

• 3–5 years of work experience in administrative support.
• Experience with Government Contractor preferred.
• High School Diploma or GED (Bachelor’s degree preferred).
• Proficiency with Microsoft Office and written communication is required.

Responsibilities

• Answer and direct phone calls
• Schedule meetings and maintain calendars
• Assist with travel arrangements
• Receive deliveries and greet guests
• Support purchasing and procurement (backup Buyer)
• Document editing and formatting
• Maintain document delivery calendar and submissions to customers
• Keep employee training and certifications up to date
• Maintain company website updates; draft press releases
• Maintain office inventory and schedule office maintenance
• Maintain assets records (IT equipment, furniture)
• Backup to Operations Manager duties
• Travel: minimal to none (<5%).

Skills

Fluent English

Excellent writing

Interpersonal skills

Independent work

Education

High School Diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Office

SharePoint

Adobe Acrobat

InDesign

Photoshop

Job description

PD Power Systems seeks an Administrative Assistant to join its team at the Springfield, VA headquarters. The successful candidate will be part of the Corporate Staff, reporting to the CEO, and will support daily administrative and office operations.

The role emphasizes strong communication, writing, and organization skills, with duties spanning calendars, travel, purchasing backup, document management, and website updates.